Workplace Coordinator (Temp to Hire)

Distyl AI • New York, NY

3d • $75,000 - $85,000 • Onsite

About The Position

Distyl AI is seeking a hands-on, high-ownership Workplace Coordinator to keep its New York office running smoothly. The role is responsible for maintaining a clean, organized, well-stocked workplace; preparing conference rooms and guest areas; supporting food and beverage services; and ensuring employees, candidates, executives, and visitors have a welcoming experience. The coordinator will notice and resolve issues proactively or route them to the appropriate team, working across facilities, vendors, food and beverage, and workplace experience in partnership with People, IT, and Operations.

The role is temporary to hire and follows an in-office schedule of five days per week, Monday through Friday, at Distyl's New York office. Responsibilities include office and pantry upkeep, conference room and common-area readiness, food and beverage logistics, facilities support, onboarding and offboarding coordination, visitor support, vendor communication, and general administrative and operational assistance.

Requirements

• 1–2 years of experience in office management, operations, or administrative support.
• Excellent interpersonal skills and an enjoyment of working with people and making them feel welcome.
• Strong attention to detail and the ability to proactively notice and address issues.
• High agency and resourcefulness in resolving problems and finding solutions.
• Clear, professional communication skills when working with employees, guests, and external vendors.
• Strong organizational skills and the ability to manage multiple priorities.
• Comfort with light physical work, such as restocking supplies, setting up furniture, and resetting rooms.
• Warmth, reliability, and discretion, especially when hosting candidates, executives, and VIP guests.
• Ability to work onsite Monday through Friday in the New York office.

Nice To Haves

• Experience in a fast-growing startup or technology company.
• Familiarity with food and beverage programs, catering coordination, or snack and pantry vendor management.
• Experience supporting employee onboarding and offboarding logistics, such as badges and workspace setup.
• Working knowledge of workplace tools such as Slack, Google Workspace, and ticketing or visitor management systems.
• Basic familiarity with conference room AV and meeting technology.
• Background in hospitality, concierge, or front-of-house roles.
• Experience supporting executive or VIP visits.

Responsibilities

• Maintain a clean, organized, and fully stocked office, including coffee and beverage stations, snacks, and supplies.
• Operate and maintain coffee machines and monitor and manage inventory.
• Keep guest lounge areas properly equipped and presentable, and ensure lighting and charging stations remain functional.
• Reset and organize conference rooms as needed, verify meeting technology is working, and promptly report IT or AV issues.
• Keep common areas tidy and presentable, monitor office supplies and equipment, and flag needs as they arise.
• Support the food and beverage program, including coordinating meal deliveries and managing snack program logistics.
• Conduct daily office walkthroughs and track supply inventory.
• Support furniture setup and office moves, and flag maintenance issues to the appropriate team.
• Assist with employee onboarding and offboarding logistics, including badges and workspace setup.
• Support visitor and candidate onsite experiences through greeting, room setup, and coordination.
• Help coordinate executive or VIP visits as needed.
• Schedule and communicate with vendors for catering, maintenance, supplies, and other office services, ensuring timely and professional execution.
• Provide general administrative and operational support for a smooth, high-quality day-to-day office experience.

Benefits

• 100% coverage of medical, dental, and vision insurance for employees and dependents.
• Flexible time off.
• Retirement and financial planning benefits, including access to pre-tax HSA, FSA, and commuter accounts, a 401(k), and financial coaching resources.
• Comprehensive wellness benefits, including physical fitness, mental well-being, and fertility and family-building benefits through Carrot.
• Complimentary in-office lunches and snacks.
• Access to state-of-the-art AI models, generous usage of modern AI tools, and real-world business problems.
• Ownership of high-impact projects across top enterprises.
• A mission-driven, fast-moving culture that values curiosity, pragmatism, and excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed