Workplace Coordinator

Cie•Irvine, CA

3d•$22 - $25•Onsite

About The Position

Startups don't succeed because everything goes according to plan—they succeed because talented people figure things out. That's what Cie's team does every day. As a startup incubator and enterprise growth partner, we help entrepreneurs and organizations turn ambitious ideas into thriving businesses. From launching new ventures to accelerating growth for established companies, we thrive at the intersection of entrepreneurship, innovation, and execution. We're looking for someone who is energized by variety and is comfortable wearing multiple hats. The ideal candidate is someone who anticipates needs before they arise, catches the details others miss, approaches challenges with creativity, and isn't afraid to roll up their sleeves to get things done. They contribute to the heartbeat of the office by building genuine relationships across all levels and keeping countless moving pieces running seamlessly behind the scenes. At Cie, you won't just watch companies grow—you'll grow alongside them. This early-career opportunity offers a launchpad that will allow you to own high-impact projects, bring innovative ideas to life, expand beyond your comfort zone, and build your toolkit by learning from the experts who have launched, scaled, and navigated the challenges of growing companies. This role will be 100% on-site at our brand-new Irvine, CA headquarters. What you’ll achieve in your first year: Thrive in a Startup Environment: Build the agility, resourcefulness, and business instincts needed to navigate a fast-moving environment. You’ll learn to embrace ambiguity, tackle new challenges, manage competing priorities, and develop the foundation for long-term career growth. Become a Trusted Connector: Build authentic relationships across all levels of the organization, from teammates and executives to founders and external partners. You’ll become a go-to resource who helps foster collaboration, keeps people connected, and ensures things run smoothly behind the scenes. Build the Foundation for a Thriving Workplace: Develop high-impact processes, create efficient systems, and manage the details that allow teams to move quickly, collaborate seamlessly, and focus on building what’s next.

Requirements

2+ years of experience in a similar role
Exceptional organizational and planning skills
Ability to manage and prioritize multiple projects simultaneously
Unwavering attention to detail, ensuring accuracy and precision in all tasks and communications
Adept at anticipating office, employee, and executive needs, taking preemptive action where possible
Possess a professional demeanor and ability to maintain composure in high-pressure situations
Proven ability to thrive in ambiguity, embracing challenges with a proactive and creative "figure it out" attitude
Strong verbal and written communication skills, with the ability to interact confidently and effectively with stakeholders, including C-suite executives
Excellent written communication skills, with the ability to draft clear, concise, and professional documents
Strong work ethic and dedication to achieving results, going above and beyond to deliver excellence
Resourcefulness, consistently finding innovative solutions and efficiently accomplishing tasks with a impact-oriented mindset

Responsibilities

Be the ambassador of our company, managing relationships with internal and external stakeholders, leaving a lasting positive impression.
Maintain a productive and energized office environment by procuring and managing inventory of team-favorite snacks, beverages, and essential supplies, ensuring our team has what they need to excel.
Organize travel needs by booking and coordinating travel arrangements, including flights, hotels, and ground transportation, ensuring smooth and efficient journeys.
Plan and execute exciting and memorable events, such as go-karting, virtual games, and trips to Catalina Island, fostering a positive and engaging company culture.
Manage catering for in-office meet & eats.
Maintain a pristine and organized working environment, ensuring the front desk, kitchen, office supplies, and snacks are kept in order, creating a professional and welcoming atmosphere.
Take charge of mail management, including preparing outgoing mail, collecting mail, and receiving all deliveries promptly and accurately.
Demonstrate exceptional calendar scheduling and organizational skills while providing extensive administrative support to the C-suite.
Improve business operation processes to increase efficiency and impact of the administration team.