Workplace & Experience Coordinator

Reducto • San Francisco, CA

2d • Onsite

About The Position

Reducto is seeking a Workplace & Experience Coordinator to manage its San Francisco office, ensuring it is a welcoming and functional space. This hands-on, in-person role involves overseeing the daily operations of the office, managing vendor relationships, planning events, coordinating catering, hosting guests, supporting space planning, managing the workplace budget, and ensuring health and safety protocols are in place. The ideal candidate will be highly organized, possess genuine hospitality instincts, and thrive in a fast-paced startup environment where priorities can shift quickly. This role is crucial in making the office a positive experience for employees, visitors, and investors, reflecting well on the company.

Requirements

• 2+ years of experience in an administrative or hospitality setting, ideally somewhere fast-paced.
• Highly organized and can juggle competing priorities without dropping anything.
• Communicate clearly and professionally with everyone from vendors to executives to new hires.
• Comfortable working independently and making judgment calls in a startup environment where the plan can change by lunchtime.
• See this work as a craft. You want to build something people notice and appreciate, not just check boxes.

Nice To Haves

• Experience planning events or managing office operations at a high-growth startup.
• Fluent in Google Workspace, Notion, Slack, and expense platforms like Ramp.
• Experience supporting executives or high-visibility guests.
• Hold a CPR/AED certification.

Responsibilities

• Own the day-to-day feel and function of the SF office, from daily walkthroughs to restocking supplies to making sure the space is clean, safe, and welcoming every single day.
• Manage relationships with vendors and building partners, including food & beverage, cleaning, maintenance, and security, holding them to the standard our team deserves.
• Plan and execute in-office events and culture moments, team lunches, celebrations, offsites, and the spontaneous stuff that makes people want to come in.
• Coordinate catering and food programs, including ordering, setup, takedown, and invoice review.
• Act as the on-the-ground host for guests, candidates, and visitors, including investors and customers, making sure every visit reflects well on Reducto.
• Support space planning, furniture moves, and office improvement projects as the team grows.
• Help manage the workplace budget: track expenses, review invoices, and flag cost-saving opportunities in partnership with Finance.
• Support health, safety, and emergency preparedness for the office, including drills and readiness materials.
• Partner across People, IT, Security, and the Office of the CEO to keep employees informed of workplace updates and to support company-wide events and initiatives.
• Gather feedback from the team and use it to keep improving the office experience.

Benefits

• Unlimited PTO
• Daily Lunch
• Commuter Reimbursement
• Comprehensive Insurance (medical, dental, and vision)
• Health and Wellness Budget (up to $150 per month for wellness spending such as gym memberships or fitness classes)
• Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed