Workplace Coordinator – Culture & Operations
About The Position
At Cotality, we are driven by a single mission—to make the property industry faster, smarter, and more people-centric. Cotality is the trusted source for property intelligence, with unmatched precision, depth, breadth, and insights across the entire ecosystem. Our talented team of 5,000 employees globally uses our network, scale, connectivity and technology to drive the largest asset class in the world. Join us as we work toward our vision of fueling a thriving global property ecosystem and a more resilient society. Cotality is committed to cultivating a diverse and inclusive work culture that inspires innovation and bold thinking; it's a place where you can collaborate, feel valued, develop skills and directly impact the real estate economy. We know our people are our greatest asset. At Cotality, you can be yourself, lift people up and make an impact. By putting clients first and continuously innovating, we're working together to set the pace for unlocking new possibilities that better serve the property industry. We are looking for an energetic and organized Facilities and Office Culture Coordinator to keep our workplace running smoothly. You will handle daily office operations, support light marketing projects, and serve as our Culture Champion to foster a great work environment.
Requirements
- 2+ years of experience in office administration, workplace operations, facilities coordination, or hospitality management.
- Strong written and verbal communication skills with experience drafting internal communications, newsletters, or announcements.
- Basic photography skills and eye for brand presentation are a plus.
- Hands-on experience planning, coordinating, and executing on-site company events, social gatherings, and team-building initiatives.
- Excellent time management and multitasking abilities with a proven track record of handling vendor coordination, inventory management, and ticketing/service requests.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) or Google Workspace.
- Experience with facility ticketing systems or inventory tracking software is a plus.
Nice To Haves
- Associate’s or Bachelor’s degree in Business Administration, Communications, Hospitality, or a related field preferred.
- Prior experience interacting with commercial property management and third-party vendors preferred.
- Energetic, approachable, and proactive attitude with a passion for driving workplace culture and employee engagement.
Responsibilities
- Respond promptly to facilities and office service requests
- Maintain office supply inventory and keep common areas stocked and tidy
- Manage incoming and outbound mail and packages
- Coordinate with routine vendors and assist external technicians
- Set up rooms for meetings and events, and help with desk moves
- Report building issues to property management and monitor overall cleanliness
- Maintain seating charts, equipment inventories, and basic facility logs
- Plan and execute office events, happy hours, and team-building activities
- Manage team recognition for milestones like anniversaries, birthdays, and new hires
- Launch fun and engaging initiatives to build a welcoming, collaborative workplace
- Draft internal announcements and updates regarding office news and events
- Source, order, and organize company merchandise
- Capture photos at office events to share with the corporate marketing team
- Ensure office signage and common spaces look professional and align with company branding
Benefits
- Generous vacation accrual and 11 paid holidays, plus well-being and volunteer time off.
- Up to 16 weeks of fully paid parental leave and a baby stipend.
- Extended Healthcare and Dental plan with mental health and wellness support offerings.
- Registered Retirement Savings Plan (RRSP) with company match.
- $500 annual well-being stipend
- Recognition Rewards, Referral bonuses, exclusive discounts and more!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
