Workplace Associate

Osmo•Elizabeth, NJ

1d•Onsite

About The Position

Osmo is a digital olfaction company, on a mission to give computers a sense of smell to improve the health and wellbeing of human life. Olfactory Intelligence has applications across industries including fragrance, manufacturing, security, medicine, and more. Osmo is headquartered in New York, NY, with a new facility in New Jersey, and offices in Somerville, MA. Osmo is seeking a proactive, detail-oriented Workplace Associate to own day-to-day workplace operations for our New Jersey site. This role ensures a smooth, welcoming, and well-run office environment that supports productivity, collaboration, and employee experience. You will serve as the primary point of contact for office operations, facilities coordination, vendor management, and onsite logistics. This is an ideal opportunity for someone who thrives in fast-paced environments, anticipates needs before they arise, and takes pride in operational excellence.

Requirements

3+ years of experience in office administration, workplace operations, or a similar role
Strong organizational skills with attention to detail
Ability to manage multiple priorities independently
Comfortable in a fast-paced, high-growth environment
Proactive problem solver with a strong ownership mindset
Tech-comfortable (Google Workspace, Slack, calendar systems)

Responsibilities

Own daily office operations and ensure a clean, organized, and fully functional workplace
Maintain common areas, conference rooms, and kitchen spaces to high standards
Monitor and restock office, pantry, and supply inventory; manage ordering within budget
Accept, sort, and distribute mail and deliveries
Manage guest registration and ensure a welcoming office experience
Serve as primary liaison with building management for cleaning, maintenance requests, and office-related needs
Support office safety compliance (emergency procedures, postings, drills coordination)
Own inventory tracking and replenishment for pantry and kitchen supplies, office supplies, swag and branded materials, and onboarding kits and new hire equipment (non-IT)
Track monthly spend against budget and identify opportunities for cost savings
Coordinate in-office meals
Partner with Manufacturing Facilities Manager to ensure full coverage of Elizabeth site
Support People team with employee engagement initiatives and culture programming
Assist with planning and executing company events, onsite meetings, and offsites
Act as a steward of company culture and help maintain a positive office atmosphere
Track employee milestones (birthdays, work anniversaries, life events) and proactively coordinate thoughtful, inclusive recognition moments throughout the year in partnership with People Ops and managers
Coordinate onsite meeting logistics including catering, room setup, and A/V support
Manage conference room scheduling systems and resolve conflicts
Support company offsite logistics (venue coordination, catering, etc.)
Support the Executive Team with light administrative tasks as needed
Track office expenses and assist with budget reconciliation