Workforce Management Coordinator
CAI•Indianapolis, IN
•Hybrid
About The Position
We are looking for a motivated Workforce Management Coordinator ready to take us to the next level! If you have expertise in workforce development, grant management, and program administration, and are looking for your next career move, apply now. We are looking for a Workforce Management Coordinator to support the implementation of Indiana’s 5-year, statewide Rural Health Transformation Program (RHTP). This position will be full-time (37.5 hours) and hybrid (3-days onsite, 2-days remote). Only candidates not requiring sponsorship now or in the future will be considered.
Requirements
- Bachelor’s degree in public health, health administration, public policy, workforce development, education, business administration, or related field
- Workforce development, grant management, project management, program administration, or related work (5 years minimum)
- Experience working with healthcare organizations, rural communities, training providers, or public health systems
- Strong understanding of workforce development strategies, credentialing pathways, and training program implementation
- Knowledge of compliance, budgeting, and reporting requirements for state or federal grants
- Ability to manage multiple projects simultaneously with strong attention to detail
- Excellent communication, facilitation, and relationship-building skills
Nice To Haves
- Experience with CMS-funded programs, federal grants administration, or large-scale workforce initiatives
- Familiarity with Indiana’s rural health landscape, including hospitals, FQHCs, EMS, behavioral health providers, schools/community-based organizations
- Experience collaborating with statewide associations, training institutions, or multi-stakeholder coalitions
- Knowledge of rural health delivery, care coordination, CHW models, or health system transformation
Responsibilities
- Lead statewide implementation of the paraprofessional workforce strategy, including Community Health Workers (CHWs) and other frontline roles
- Coordinate recruitment, training, credentialing, and placement activities with training providers, employers, and community partners
- Support development of career pathways, competency frameworks, and fidelity standards aligned with statewide guidance
- Identify workforce gaps, barriers, and opportunities using statewide data and stakeholder input
- Promote access to training and employment opportunities across rural communities
- Support administration of RHTP workforce-related grants, contracts, and subawards
- Monitor compliance with state and federal requirements, including allowable expenditures, documentation standards, and workforce-related deliverables
- Track workforce program budgets, milestones, and performance indicators
- Maintain audit-ready documentation and ensure consistent use of state-approved templates and reporting systems
- Collaborate with statewide TA Providers to ensure aligned workforce support across rural communities
- Participate in statewide meetings, workgroups, and training sessions convened by TA Providers
- Coordinate strategic plan development, workforce planning activities, and alignment with CMS and state priorities
- Facilitate statewide learning by sharing insights, challenges, and best practices
- Coordinate statewide data collection related to workforce recruitment, training, deployment, and retention
- Ensure timely submission of workforce-related reports to IDOH for state and federal reporting cycles
- Support partners in understanding CMS workforce reporting expectations, including metrics, documentation, and narrative requirements
- Monitor progress toward CMS-defined workforce outcomes and support corrective action planning when needed
- Serve as a liaison between IDOH and rural workforce partners, including hospitals, FQHCs, EMS agencies, behavioral health providers, community organizations, school systems, and training institutions
- Ensure that workforce activities reflect the needs and priorities of rural communities
- Maintain strong communication channels with IDOH’s Workforce and Regional Grant Initiative Teams and participate in statewide meetings as requested
- Assist partners in interpreting state guidance, workforce requirements, and program expectations
- Track statewide workforce progress, identify barriers, and support problem solving to maintain momentum
- Contribute to statewide consistency by using shared tools, templates, and evaluation frameworks
- Support development of new workforce models, pilot programs, and innovative approaches to rural care delivery
Benefits
- medical, dental, and vision insurance
- 401k retirement account access
- paid sick leave
- other paid time off as provided by applicable law
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
