Workforce Coordinator

Bird Construction•Edmonton, AB

About The Position

The Workforce Coordinator plays a key role in ensuring the seamless setup, maintenance, and accuracy of all employee workforce data and payroll records for a large-scale industrial maintenance and turnaround workforce. Supporting the full employee lifecycle—from onboarding to termination—this position ensures that every worker is properly established in company systems, accurately compensated, and fully compliant with payroll and administrative requirements. With annual hiring volumes ranging from 2,000 to 4,000 craft and staff employees, the Workforce Coordinator ensures data integrity, efficient coordination between departments, and a positive employee experience through timely and accurate processing.

Requirements

Post-secondary education in Human Resources, Business Administration, or a related field (or equivalent combination of education and experience).
3+ years of experience in workforce coordination, payroll administration, or HR operations—preferably within an industrial or construction environment.
Strong understanding of payroll systems, data integrity, and documentation management.
Proficiency with HRIS and workforce tracking tools (e.g., Tracker, MDM, or equivalent).
Excellent organizational skills with high attention to detail and accuracy under tight timelines.
Strong communication and collaboration skills, with the ability to work effectively across multiple departments and sites.

Responsibilities

Coordinate new hire setup in payroll systems, ensuring all tax forms, identification, and required documentation are collected and verified prior to start dates.
Create and maintain payroll accounts for employees and subcontractors (DSPs), ensuring all information is correctly entered into MDM and other internal systems.
Process all pay rate, title, and position changes in Tracker and verify payroll reports for accuracy prior to processing.
Ensure payroll coding entered by Talent Acquisition Specialists is accurate and consistent with approved structures.
Maintain employee seniority dates and ensure continuity through position or assignment changes.
Maintain an accurate and up-to-date employee database, including employment status, job titles, work locations, and pay structures.
Draft and issue letters for position changes, DSP amendments, and employment confirmations.
Process all employee terminations and ensure accurate final pay and record closure.
Support compliance with internal policies and government regulations through meticulous record-keeping and data accuracy.
Partner with Onboarding and Site Administration teams to ensure new employees are payroll-ready on their first day.
Liaise with Accounts Payable to ensure vendor setup (via MDM) and DSP company information are current and complete.
Provide ongoing administrative and data support to Payroll, HR, and Workforce Planning teams to improve efficiency and reporting accuracy.