Workforce & Financial Specialist - Tennessee Athletics - UTK

University of Tennessee•Knoxville, TN

4d•Onsite

About The Position

The Workforce and Finance Specialist provides operational support for payroll, compensation, labor distribution, and workforce transactions within the Business Office to help ensure accurate and timely processing of employee-related actions. This position works closely with Business Office staff while coordinating with Athletics and University Human Resources, supervisors, and campus partners on timekeeping, salary and compensation changes, labor schedule maintenance, graduate assistant paperwork, and stipend-related requests. This role helps maintain accurate records, resolve processing issues, and support compliance with university policies, procedures, and institutional guidelines.

Requirements

Associate’s Degree.
1+ years’ experience in administrative, business, finance, payroll, human resources, or related office support functions.
Knowledge of payroll, timekeeping, compensation, and workforce administration processes.
Skilled in using Excel, spreadsheets, and standard office software to manage data, track transactions, and prepare reports.
Ability to learn new software, systems, and programs and apply them effectively to daily work.
Ability to review detailed information, identify discrepancies, and maintain accurate records with a high degree of attention to detail.
Skilled in communicating and working effectively with Business Office staff, Human Resources, supervisors, and campus partners.

Nice To Haves

Bachelor’s Degree.
Experience supporting payroll, timekeeping, compensation, labor distribution, or workforce transactions in a Business Office, Athletics, higher education, or similarly complex administrative environment.
General accounting and payroll knowledge.
Ability to review reports, reconcile data, and assist with payroll or labor distribution corrections.
Ability to build effective working relationships across campus to support knowledge sharing, procedural improvements, and best practices.

Responsibilities

Assist with biweekly timecard entry, review, and approval procedures to support accurate and timely payroll processing.
Process individual compensation transactions, including one-time additional pays such as bonuses and supplemental payments.
Process recurring compensation actions, including salary increases and other approved ongoing pay changes.
Coordinate salary change requests and work with Human Resources on contracted and full-time employee compensation actions.
Manage labor schedule assignments and related funding elements to maintain accurate payroll costing and labor distribution.
Audit reports and assist with resolving missing or incomplete labor schedule information and identifying payroll charges posted incorrectly or routed to holding accounts and support corrective action.
Review the Labor Distribution Report and/or Payroll Register to verify payroll expenses are charged appropriately.
Assist with routine payroll reconciliations and data review to help ensure compliance with university policies and internal procedures.
Prepare and submit position change requests, including updating approvers for student employee time entry and approval workflows.
Process graduate assistant paperwork to support timely hiring, funding, and payroll actions.
Coordinate moving stipend pre-approval and payment requests in accordance with institutional procedures.
Maintain records and supporting documentation for workforce, compensation, and payroll-related transactions.
Communicate with employees, supervisors, Human Resources, and campus partners to resolve timekeeping, payroll, and position-related issues.
Provide guidance to departments and employees regarding time entry, compensation, labor distribution, and workforce transaction procedures.
Respond to questions and follow up on outstanding items to support efficient processing of workforce and finance actions.
Support Accounts Payable function and other duties as assigned.