Athletic Facilities Coordinator - Tennessee Athletics - UTK
About The Position
The Athletic Facilities Coordinator supports the daily operations, maintenance, and event readiness of assigned athletic venues, assisting with the planning and execution of athletic and special events to ensure facilities are safe, functional, and prepared. This role serves as an on-site resource during events, coordinates logistics with coaches, administrators, and support teams, and oversees game-day operations, facility upkeep, and work order processes. Additionally, the coordinator supervises and schedules student staff, manages key operational areas such as the warehouse and loading dock, and contributes to ongoing facility maintenance and improvement initiatives.
Requirements
- Bachelor’s Degree
- 1-2 years of experience in Division 1 collegiate athletics.
- Working knowledge of Microsoft Office, Adobe, and Outlook.
- Ability to create and generate spreadsheets and other inventory control and reporting processes required.
- Must be able to personally lift up to 75 lbs.
- Ability to display exemplary integrity and trustworthiness.
- Adherence to university, SEC, and NCAA rules and regulations.
- Ability to display commitment to the Athletics Department and University's mission.
- Ability to work with cross-functional teams and to foster teamwork.
- Ability to work with diverse populations in a positive manner.
Nice To Haves
- Experience in Division I collegiate facility management
- Must be a team player who can integrate his/her views and actions with those policies and procedures established by the ranking Athletic Administration.
- Excellent communication abilities, to include both verbal and written.
- Detailed oriented with strong organizational skills.
Responsibilities
- Assist with planning, setup, conversion, and breakdown of athletic and special events (e.g., seating, staging, equipment, signage).
- Serve as an on-site point of contact during events to address operational needs, troubleshoot issues, and ensure smooth execution.
- Communicate event logistics with coaches, sport administrators, event management, and external users.
- Support game-day operations including access control, field/court readiness, and post-event reset.
- Coordinate with facilities maintenance, custodial, and grounds teams to ensure venues are clean, safe, and competition-ready.
- Assist in identifying maintenance needs and submitting work requests for repairs, preventive maintenance, and improvements.
- Conduct regular facility walkthroughs to monitor conditions, safety concerns, and operational readiness.
- Support seasonal and long-term facility upkeep projects as assigned.
- Supervises, trains, and prepares daily task schedules for 8-12 student workers and/or interns.
- Monitors students working on projects and day-to-day maintenance
- Trains students on how to operate machinery and tools properly needed for certain projects
- Guides students on how to do jobs properly and effectively
- Schedules students to work while making time for their class schedules, tests, presentations, and other scholastic requirements
- Manage the warehouse & loading dock facility at the Athletic Complex for football and equipment staff
- Other duties as assigned.
Benefits
- Find more information on the UT Market Range structure here
- Find more information on UT Benefits here
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
