Workday Data Conversion Consultant

Definian • Chicago, IL

1d • $140,000 - $170,000

About The Position

Definian helps organizations unleash the full potential of their data. Our expertise in data-led business transformation, data fundamentals and migration, risk management and data value realization helps companies maximize the value of their data, empowering them to achieve success across the entire data value chain. Having successfully completed thousands of projects since our founding in 1985, many of the world’s leading brands, technology companies, and system integrators rely on Definian to solve their most complex data challenges.
As a Workday Data Conversion Consultant in Definian’s Workday practice, you will serve as a subject matter expert and lead on end-to-end data migration activities across Workday implementations. This role sits at the intersection of technical execution and client partnership, requiring someone who can translate complex legacy data landscapes into clean, validated Workday-ready data across Financial Management, HCM, and Payroll workstreams.You will work closely with the Workday Delivery Leaders, consultants, and customer finance and HR teams to drive conversion strategy, execute iterative testing loads, and lead data cutover activities. The ideal candidate brings a minimum of 3 years of Workday-specific data conversion experience as a lead, holds active Workday Data Conversion and Data Loading certifications, and has a strong track record of delivering financial data migrations with HCM and Payroll experience as a strong differentiator.

Requirements

• Minimum 3 years of experience as a Data Conversion Lead on Workday implementation projects.
• Must have active Workday Data Conversion Certification (current, non-expired)
• Must have active Workday Data Loading / EIB Certification (current, non-expired)
• Demonstrated experience loading financial data in Workday, including GL balances, open AP/AR, supplier and customer masters, Fixed Assets, and banking data.
• Proficiency with Workday Customer Central, EIB, XSLT, and Workday-delivered data migration and load tools.
• Strong understanding of financial accounting principles and the ability to map legacy chart of accounts and transaction types to Workday.
• Advanced proficiency in Microsoft Excel for data manipulation, reconciliation, and validation.
• Proficiency in SQL for data extraction and transformation from relational source systems.
• Ability to manage multiple concurrent conversion workstreams under tight implementation timelines.
• Excellent communication skills with the ability to translate technical data concepts for finance, HR, and payroll stakeholders.
• Authorization to work in the U.S. without sponsorship.

Nice To Haves

• Hands-on experience converting HCM data in Workday, including worker profiles, positions, compensation, benefits, and org structures.
• Hands-on experience converting Payroll data in Workday, including payroll balance loads, tax elections, earnings/deductions history, and direct deposit setup.
• Prior consulting experience with a certified Workday implementation partner or system integrator.
• Additional Workday functional certifications in Financial Management, HCM, or Payroll.
• Experience with Workday Studio for complex data transformation and integration scenarios.
• Experience migrating data from legacy ERP and HRIS platforms such as Oracle EBS, SAP, PeopleSoft, ADP, Ceridian, or UltiPro.
• Geographic flexibility to support client engagements with periodic travel.

Responsibilities

• Serve as Data Conversion Lead on Workday implementation projects, owning the full conversion lifecycle from strategy and planning through go-live cutover.
• Develop and maintain comprehensive data conversion project plans, workbooks, and mapping documents that align legacy source data to Workday data structures across all in-scope modules.
• Define data extraction, transformation, and load sequencing strategies in collaboration with client SMEs, functional consultants, and technical architects.
• Lead iterative conversion testing cycles (Foundation, Configuration, End to End, Parallel, and Gold/Cutover loads), tracking defect logs and driving issues to resolution between cycles.
• Support cutover planning by defining data freeze windows, load dependencies, and go-live readiness criteria in coordination with the project manager and client stakeholders.
• Lead financial data conversion activities including General Ledger trial balances, open AP and AR transactions, supplier and customer master data, Fixed Assets, banking data, and chart of accounts mapping.
• Build and execute EIB (Enterprise Interface Builder) templates, XSLT transformations, and Workday Studio integrations to load financial data accurately and on schedule.
• Develop and execute reconciliation scripts and validation reports to confirm accuracy and completeness of converted financial data against source systems.
• Partner with client finance teams to resolve data quality issues, mapping gaps, and transformation logic findings throughout the conversion lifecycle.
• Lead or support HCM data conversion activities including worker profiles, job and position data, compensation structures, benefits elections, and organizational hierarchies.
• Lead or support Payroll data conversion activities including payroll balance loads (YTD/QTD), tax withholding elections, earnings and deductions history, and direct deposit setup.
• Coordinate with HCM and Payroll functional consultants to validate converted data against expected outputs and downstream system requirements.
• Produce and maintain conversion governance documentation including sign-off packages, issues logs, and lessons learned artifacts.
• Communicate conversion status, risks, and escalations clearly to project leadership and client stakeholders throughout each project phase.
• Mentor and guide junior conversion analysts and support team members across concurrent workstreams.

Benefits

• Highly competitive compensation commensurate with experience.
• 401(k) plan with company match.
• Company-paid individual health, dental, vision, disability, and life insurance coverage.
• Four weeks of paid time off plus eight company-paid holidays.
• Employee referral bonuses.
• Career mobility in a high-growth, AI-enabled company where you will have direct impact and visibility.
• An award-winning culture that combines 40 years of stability with the momentum of a bold new chapter.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed