Workday Adaptive Budget Administrator

OSU Oregon State University•Corvallis, OR

12h•$90,000 - $100,000•Hybrid

About The Position

The Division of Finance and Administration is seeking a Workday Adaptive Budget Administrator. This full-time, 12-month professional faculty position serves as the Budget & Resource Planning functional lead and subject matter expert for Workday Adaptive Planning and budget-related Workday functionality. Adaptive Planning is the University’s budgeting, forecasting, and financial planning system. The position works closely with the Budget & Finance leadership team, Finance Sustainment group, Division of Research and Innovation, University Information and Technology, and campus stakeholders. It leads analysis and delivery for approved Adaptive Planning and budget-related work within established decision-making, prioritization, release, and governance structures. The role supports Workday Financials functionality, data, and business processes related to institutional budgeting, forecasting, projections, and financial planning, while driving continuous improvement and providing reliable information for transparent reporting and institutional decision-making. The administrator manages and enhances the Adaptive Planning environment, supports budget and forecast models and planning cycles, oversees related integrations and data quality, and develops reports and analytical tools. The role also provides functional liaison, user support, training, documentation, and knowledge resources, and participates in Finance Sustainment governance and continuous-improvement practices. The position is based primarily at Oregon State University’s Corvallis campus. Hybrid arrangements may be considered at the supervisor’s discretion. Work is generally during standard Pacific Time business hours, Monday through Friday, with occasional evening or weekend work and periodic travel possible. The position requires successful completion of a criminal history check and qualification under applicable University standards.

Requirements

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
Three years of experience supporting budgeting, forecasting, and financial reporting in a complex organization.
Strong analytical and problem-solving skills with attention to detail.
Excellent written and verbal communication skills and ability to collaborate across stakeholder types.
Experience supporting and maintaining enterprise financial and planning systems, including data management, reporting, business process improvement, testing, and stakeholder support.
Successful completion of a criminal history check and determination of position qualification under University Standard 05-010 et seq.; incumbents must self-report convictions. Youth-program incumbents may be subject to additional criminal history checks every 24 months.

Nice To Haves

Experience in higher education.
Knowledge and experience with Adaptive Planning model design, versioning, reporting, and security management.
Strong understanding of fund accounting, position budgeting, modeling, and budget planning.
Workday Adaptive Planning Certification.

Responsibilities

Administer, configure, and maintain the University’s Workday Adaptive Planning environment, including models, hierarchies, dimensions, levels, attributes, business rules, assumptions, security, versions, sheets, formulas, allocations, and calculated accounts.
Lead analysis and delivery of assigned and approved Adaptive Planning and budget-related enhancements; develop recommendations on priority, scope, effort, risk, dependencies, and business value for governance consideration.
Design, document, test, and deploy approved system enhancements using change management and testing procedures.
Stay current on Workday Adaptive Planning best practices and features, and recommend and implement improvements to planning agility and reporting capabilities.
Conduct periodic system audits to ensure data integrity and compliance with institutional policies.
Evaluate and recommend automation and emerging technology opportunities to improve planning processes, reporting, data quality, efficiency, and decision support.
Coordinate user onboarding, role maintenance, and access reviews.
Develop and deliver role-based training for Budget & Resource Planning staff, campus budget officers, sustainment partners, and other users.
Lead the design and maintenance of budget and forecast models for campus-wide planning across fund types.
Administer annual budget development, quarterly forecasts, scenario planning, version management, and university deadlines.
Collaborate with the FDM committee to ensure financial models accurately reflect academic and administrative structures.
Support long-range budget planning, forecasting, and scenario modeling for revenue, salaries, and expenses.
Develop standardized Adaptive Planning templates and dashboards to support university reporting packages.
Serve as functional owner or subject matter expert for integration data requirements, mappings, reconciliation rules, testing, and issue resolution.
Validate, reconcile, and audit data for completeness, accuracy, timeliness, and reliability; monitor automated data loads between Adaptive Planning, Workday Financials, HR/Payroll, and other source systems; troubleshoot and escalate issues.
Develop and maintain management reports, dashboards, scorecards, and other analytical tools supporting university budget planning and forecasting.
Represent Budget & Resource Planning and serve as liaison among Finance Sustainment, technical sustainment teams, and campus stakeholders.
Translate business and operational requirements into scalable planning, forecasting, and reporting solutions.
Provide end-user support, training, and guidance to campus budget officers and system users; lead training sessions and develop advanced user guides.
Respond to leadership data and reporting requests with timely, accurate Adaptive Planning outputs that support decision-making and compliance.
Provide cross-functional support with accuracy, organization, responsiveness, and attention to detail.
Maintain configuration documentation, business process maps, operating procedures, and shared access to models, technical references, and functional documentation.
Participate in Finance Sustainment intake, prioritization, governance, testing, release, documentation, backlog management, and continuous-improvement practices, representing Budget & Resource Planning priorities and requirements.
Participate in special projects and perform other duties as assigned.
Respond to Adaptive Planning and budget-supporting functionality incidents and service requests according to sustainment procedures and service expectations.
Develop and maintain knowledge articles, support references, and user-facing guidance for recurring processes and common issues.