WORK PROGRAM SPECIALIST II - 55011664

State of Florida•Bartow, FL

3d•$49,329 - $63,837•Onsite

About The Position

This position drives the agency's financial stability and project success being a team member who assists in managing the District's Five-Year Work Program, ensuring balanced budgets, maintaining regulatory compliance across all funding sources, and providing vital analytical and technical support to project managers and leadership. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of the Five-Year Transportation processes, budget processes and production management processes.
Knowledge of the Department's budgeting, financial and fiscal procedures.
Knowledge of state and federal programs as they relate to work program.
Knowledge of the Department's Financial Management (FM) System.
Knowledge of Microsoft Word.
Knowledge of Microsoft PowerPoint.
Knowledge of Microsoft Excel.
Working knowledge of budget.
Skilled in using computers and communicating by e-mail.
Ability to understand how the financial processes of work program, budget and comptroller relate to each other.
Ability to perform mathematical calculations.
Ability to interpret and apply rules, laws, and policies to day-to-day work.
Ability to analyze data issues, develop reports and problem solve with minimal supervision.
Ability to multi-task.
Ability to communicate effectively both verbally and in writing
A high school diploma or its equivalent and four years of relevant employment experience or; an Associate’s degree from an accredited college or university and two years of relevant experience; Relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the college education.

Responsibilities

Develop, coordinate and maintain the District's Tentative Five-Year Work Program in conjunction with the Work Program Coordinator.
Monitor funding sources to maintain balanced levels which are compatible with the Work Program Instructions as formulated by Central Office and recommend necessary revisions due to changes in both state and federal funds.
Perform multi-year Work Program analysis and regular performance reporting to ensure that programs are balanced with Schedule A allocations and Schedule B targets.
Update status on projects included in the Adopted Five Year Work Program.
Monitor prior and current year projects to ensure consistency between budget and funds.
Responsible for closing and balancing projects at the direction of the Work Program Coordinator.
Review and analyze programs on a regular basis through the production accomplishment report (PAR), the target analysis report, oops (missing fund, program number, status) report, the cost allocation report, MADDOG (Financial Management system search) and other departmental reports.
Create, maintain and periodically update desk procedures for the Work Program area.
Provide process guidelines and training to project managers to ensure information on funding requests is accurate.
Maintain liaison with various District and Central Office staff to ensure completeness and elimination of duplication in the Work Program.
Provide the technical assistance needed to other District personnel on Work Program issues.
Provides information and coordination needed when required.
Evaluate the impact of the District Work Program and its effect on production efforts in the District.
Monitor and balance all fiscal year-end activities in conjunction with other Work Program staff.
Prepare required reports for fiscal year-end close out activities including but not limited to roll forward, manual roll forward and budget realignment.
Prepare and maintain various management reports and graphs based on data contained in the Work Program to include charts, tables, PowerPoint presentations, etc.
Maintains current information on pending amendments to the Executive Office of the Governor by updating the District Work Program office log of pending amendments.
Act as the key contact for pending amendments when requests are received and additional documentation is needed.
Performs bi-weekly reviews of amendments and the revisions report, notifying the Work Program Administrator of any amendments that have not been submitted by the district within amendment processing time allowance and which amendments have been submitted to Central Office that are beyond the expected timeline for approval.
Updates District Work Program office files with amendment documentation.
Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team.