Work Control Manager

Tlingit Haida Tribal Business Corporation•Mayport, FL

8d•Hybrid

About The Position

Oversee the full scope of work control operations, including the intake, prioritization, assignment, and closeout of service orders, estimates, subcontracts, and job orders to ensure timely and accurate execution.

Requirements

Five (5) years of relevant experience in production control or maintenance coordination, including specialized work in government contracting.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Effective written and verbal communication skills.
Must be able to maintain the ability to access the government worksite.
Must possess and maintain a valid state driver’s license and a safe driving record, in accordance with company policy, to operate vehicles or equipment as required for the position.

Nice To Haves

Knowledge of various preventive maintenance models is desirable.
Bachelor’s degree in accounting, business management or related field preferred.
Experience with work order systems such as Maximo preferred.

Responsibilities

Serve as the primary point of contact for internal teams and government representatives regarding work order status, scheduling conflicts, and customer service needs.
Manage day‑to‑day work control operations for facilities maintenance activities using NAVFAC Maximo and contractor Maximo systems.
Receive, review, validate, and prioritize service requests and work orders in accordance with contract requirements and customer priorities.
Dispatch maintenance technicians and subcontractors, ensuring proper skill alignment, response times, and work order assignment.
Develop and maintain daily, weekly, and long‑range maintenance schedules for both recurring and non‑recurring work.
Plan, coordinate, and track preventive maintenance (PM) activities to ensure timely execution and compliance.
Create, update, and refine preventive maintenance plans, frequencies, and task lists within Maximo.
Maintain accurate assets, equipment, and property records, including updates to asset hierarchies, locations, and condition data.
Ensure work order documentation is complete, accurate, and closed out properly in Maximo, including labor, materials, and completion notes.
Coordinate with facilities management, engineering, and operations teams to resolve scheduling conflicts and maintenance priorities.
Monitor work order status, backlog, and performance metrics, and provide reports to leadership and the customer.
Ensure compliance with NAVFAC requirements, contract standards, safety procedures, and maintenance best practices.
Support audits, inspections, and assessments by providing system data, maintenance records, and asset information.
Perform other duties as assigned.