Word Processor Assistant
About The Position
CSA Ocean Sciences Inc. (CSA) is a marine science and technical services consulting firm that provides a broad range of environmental, coastal, and oceanographic services worldwide. CSA seeks a person with word processing, and clerical skills to join our fast-paced Team. This position is located at the Stuart, FL office. The Word Processing staff provides critical support to technical and project teams by formatting with established MSWord styles and corporate formats and managing electronic filing of work products. This role ensures that all written materials produced by CSA meet the company’s high standards for accuracy, consistency, and presentation, and comply with client and regulatory requirements including 508 compliance. The Word Processing staff works closely with authors, under the direction of the supervisor to format technical content into well-organized, professional documents that follow corporate styles to effectively communicate project results and recommendations. Assignments will include using primarily MSWord for formatting and generating complex, technically oriented documents using specified templates, styles, graphics, tables, formulas, equations, and/or databases. The position requires problem-solving skills, willingness to learn, and the ability to successfully interact with multiple staff members across multiple projects. Some clerical tasks are also required for the position.
Requirements
- Proficiency in Microsoft Word, including advanced formatting, templates, styles, and document automation tools
- Demonstrated experience in formatting and organizing report documents
- Ability to follow established report and proposal word processing and submission processes
- Ability to work collaboratively with an established team with minimal oversight
- Ability to prioritize work during critical deadline-driven conditions under the direction of the supervisor
- Ability to support parallel tasks and work under short deadlines
- Associates or bachelor’s degree in a relevant field, such as Marketing, Professional Writing, Journalism, English, or an associated field
- Current, long-term authorization to work in the United States
- Letters of Recommendation are required
- MSWORD skill assessment will be administered
Nice To Haves
- Working knowledge of Adobe Acrobat software
Responsibilities
- Formatting with established MSWord styles and corporate formats
- Managing electronic filing of work products
- Ensuring all written materials meet company standards for accuracy, consistency, and presentation, and comply with client and regulatory requirements including 508 compliance
- Working closely with authors, under the direction of the supervisor to format technical content into well-organized, professional documents that follow corporate styles
- Using MSWord for formatting and generating complex, technically oriented documents using specified templates, styles, graphics, tables, formulas, equations, and/or databases
- Performing clerical tasks
- Assisting staff members as needed
- Supporting the development and collection of boilerplate materials
- Performing first-pass and final document formatting
- Conducting content review
- Document printing
- Final assembly in accordance with corporate protocols
- Supporting internal (both domestic and international) clients in proposal formatting requirements
- Working collaboratively with an established team with minimal oversight
- Prioritizing work during critical deadline-driven conditions under the direction of the supervisor
- Supporting parallel tasks and working under short deadlines
- Performing other related duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
