Word Processing Assistant-E (5-E7)

State of Michigan • Port Huron, MI

2d • Hybrid

About The Position

The Michigan Department of Corrections is seeking a Word Processing Assistant to provide word processing services and general office support to professional FOA staff. This involves operating computer equipment, production typing, entering data and statistical information into computerized databases, distributing reports, and organizing files. The position also requires maintaining effective office procedures as it pertains to clients and the public in the absence of professional staff. This position has the potential to be a hybrid role, allowing for up to 50% remote work after initial in-office training. The department is a Gold Level Veteran Friendly Employer and encourages applications from veterans.

Requirements

• Educational level typically acquired through completion of high school.
• Ability to type at a rate of 40 net words per minute.
• Ability to compose routine correspondence and compile reports.
• Ability to use business software to create media such as; letters, memoranda, presentations, charts, graphs, databases, and spreadsheets.
• Ability to proofread for accuracy, completeness, grammar, and format.
• Ability to collect, alphabetize, code, numerically rank, file, sort, and batch documents.
• Ability to perform mathematical calculations.
• Ability to select and compile data for correspondence and reports.
• Must complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.
• Must complete additional online training.
• Must report any possible conflict of interest.
• Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

Nice To Haves

• Word Processing Assistant 6: One year of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.
• Word Processing Assistant E7: Two years of administrative support experience, including one year equivalent to a 6-level administrative support classification, where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.

Responsibilities

• Provide word processing services to professional FOA staff.
• Provide general office support to professional FOA staff.
• Operate computer equipment.
• Perform production typing.
• Enter data and statistical information into computerized databases.
• Distribute reports.
• Organize files.
• Maintain effective office procedures in the absence of professional staff.

Benefits

• The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.
• MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department.
• The Department has many benefits and services available to support our military and veteran employees, spouses, and families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED