Wholesale Title Specialist

Hendrick Automotive Group•Charlotte, NC

1d•Onsite

About The Position

We are seeking a detail-oriented and organized Wholesale Title Clerk to join our Accounting team. In this critical role, you will serve as the backbone of our vehicle sales process — ensuring every transaction is accurately documented, legally compliant, and processed with speed and precision. If you take pride in getting the details right and thrive in a fast-paced environment, we want to hear from you.

Requirements

Associate's degree (A.A.) or equivalent from a two-year college or technical school
Minimum 3 years of experience as a Wholesale Title Clerk (Dealership experience is a plus!)
Valid Driver's License
Notary Public certification
Strong attention to detail with a commitment to accuracy

Nice To Haves

Knowledge of state titling laws and motor vehicle regulations is highly desirable
Proficiency in dealership management software (CDK, Reynolds & Reynolds, or similar) is a plus
Excellent organizational and communication skills
Ability to manage multiple transactions simultaneously while meeting deadlines

Responsibilities

Verify check, cash and contract funds
Prepares tax and title documents on a timely basis
Submits legal transfer documents to DMV on a timely basis
Processes paperwork on a timely basis
Maintains files of tax and legal transfer documents
Maintain schedules
Builds relationships and communications with dealership personnel, accounting managers and HAG
Process and assign all titles received
Process title work with OLRS or DMV in a timely manner
Prepare out of state title work within priority guidelines
Prep allocated number of deals a day for processing
Key OLRS report, checks and journal entries daily as needed
Expedite duplicate title process as needed
Track and/or investigate outstanding titles
Reconcile schedules weekly
Actively research any outstanding issues that prevent you from completing any of the above
Pull titles, mail plates and copy title work as needed
Process/maintain dealer plates and temporary markers
Prepare Service Loaners – maintain tags
Assist with DMV Enforcement and Floor Plan Audits
Attend weekly department meetings
Maintains CSI at or above Company standards
Maintains an organized, clean and safe work area
Participates in required training
Records all hours worked accurately in company timekeeping system
Follows Safeguards rules and regulations.
Demonstrates the Company’s Core Values
Complies with Company policies and procedures
Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.
Other duties as assigned