Wellness Administrator
About The Position
The Wellness Administrator provides essential administrative and logistical support to the Wellness Department at Mountainside. This role ensures the smooth day-to-day operational functioning of wellness programming across all levels of care by managing scheduling systems, coordinating coverage, maintaining inventory, and supporting communication workflows. The Wellness Administrator works closely with Wellness Leadership and serves as an organizational anchor for the department. Mountainside Treatment Center is a dynamic, fast-paced and growing recovery facility that values innovation and an obsession with providing Best in Class service to our Clients. Founded in 1998, we are a leading behavioral healthcare provider dedicated to treating alcohol dependency and drug addiction. Accredited by The Joint Commission and CARF for its high standards of care, Mountainside seeks out passionate and talented individuals to join its staff. We believe that every employee, regardless of position, plays a vital role in our success. Here at Mountainside Treatment Center, we strongly prefer all employees to be fully vaccinated for Covid-19 (including regularly scheduled boosters) and the Flu as recommended by the CDC. Mountainside is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Requirements
- High School Diploma or GED Required
- Background and/or deep understanding of integrative wellness in recovery settings strongly preferred.
- Experience in scheduling and administration preferred.
- Experience with substance use disorder treatment and/or wilderness-based programming preferred.
Responsibilities
- Coordinate shifts and coverage for wellness programming across all levels of care
- Load and maintain the master schedule in Aura, including facilitator assignments
- Schedule individual client referrals, ensuring one consistent point of ownership for all scheduling
- Coordinate massage scheduling and ensure associated progress notes are completed
- Maintain and update the schedule matrix rotation seasonally for all wellness programming
- Support roll-out of the master schedule and communicate updates to relevant staff
- Send and adjust Quality, Quantity, and Timeliness (QQT) communications as directed
- Monitor client alerts in the EMR and send communications to the team
- Maintain working inventory of wellness materials and coordinate restocking as needed
- Assists the Wellness department with recruitment efforts, including potential candidate application review and phone screens
- Assist with purchase orders (POs)
- Assist with Change in Action (CIA) and Ceremonial Sweat Lodge roster communication
Benefits
- Comprehensive benefit package
- Paid Time Off (which increases after 1 year with Mountainside)
- Paid holidays including a Multicultural Holiday
- 401(k) with employer matching
- Free meals while working on the Canaan campus
- Monthly $75.00 wellness reimbursement. Our Wellness Reimbursement benefit is meant to encourage employees to engage in productive self-care to avoid burnout and compassion fatigue.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
