Wellness Administrative Assistant

Monarch Communities•Phoenixville, PA

4d•Onsite

About The Position

The Wellness Administrative Assistant (WAA) assists the Health and Wellness Director with the daily operations of the Wellness Department. Administrative duties may include community-specific staffing schedules, updating service plans as needed, assisting with phone calls, scheduling appointments, ordering supplies, filing, and other assigned duties. The position is hourly and non-exempt, and is based at Brandywine Living at Upper Providence. The WAA helps maintain the safety, comfort, dignity, and confidentiality of residents, staff, and families. The role also includes coordinating interviews and orientation for new team members, documenting and updating the electronic health record (EHR) under the Health and Wellness Director’s supervision, and communicating with families, physicians, vendors, and staff. The associate may also support resident care during assigned shifts and is expected to attend scheduled in-service training and follow applicable regulations and community policies.

Requirements

High school diploma or GED.
At least 1 year of resident care experience.
Able to speak, read, and write in English.
Able to work weekends and holidays.
Able to perform duties involving standing, walking, sitting, fine and gross motor skills, reaching, balancing, stooping, kneeling, crouching, talking, hearing, and smelling.
Able to lift or carry up to 50 pounds; intermittent lifting and supporting of residents is required, using proper body mechanics.

Nice To Haves

Certified Nursing Assistant (CNA) or Certified Home Health Aid certification.
Knowledge and experience working with the elderly population.
Dementia experience.

Responsibilities

Maintain the safety, comfort, dignity, and confidentiality of residents, staff, and families.
Coordinate interviews and orientation for new team members.
Ensure assigned residents are clean, neatly dressed, groomed, safe, and fed during assigned shifts.
Document and update the EHR as directed and under the supervision of the Health and Wellness Director.
Use electronic documentation devices appropriately and keep them safe and secure within the community.
Participate in and attend scheduled in-service training.
Ensure compliance with federal, state, and local regulations and community policies and procedures.
Perform and oversee staffing schedules and staffing for the Wellness Department, as applicable to state and community requirements.
Assist with communication by telephone, facsimile, and/or email with families, physicians, third-party vendors, and staff.
Schedule resident appointments as directed by nursing staff.
Perform other duties as assigned.