Weekend Scheduling Assistant

American Addiction Centers•Oak Brook, IL

3d•$22 - $33•Onsite

About The Position

The Weekend Scheduling Assistant is responsible for coordinating staffing for all units based on projected needs identified by department leadership. This role services various departments, verifies staffing needs, arranges appropriate coverage through available resources, and reports the status of staffing events to leadership. The assistant will maintain accurate records of staffing allocations for communication, data collection, and billing. Additionally, they may maintain agency personnel records, verify billing from staffing agencies, perform data entry for cost management reports, and process scheduling data for payroll. This role also involves handling various scheduling situations to ensure even staff rotation and placement during low census, performing reception duties such as answering phones and greeting visitors, and maintaining department files and data for reports. Monitoring and troubleshooting office equipment are also part of the responsibilities.

Requirements

High School Graduate.
Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.
Good interpersonal and communication (oral and written) skills.
Ability to work well within a team.
Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.
Ability to exercise independent judgment and demonstrate excellent problem-solving skills.
Demonstrated accurate data entry skills.
Ability to work under pressure in a fast paced environment.

Nice To Haves

Weekend requirement- Every Friday, Saturday, Sunday
Holiday requirement- Every holiday that falls on a Friday, Saturday

Responsibilities

Coordinates staffing for all units based on projected needs as identified by department leadership.
Services various departments.
Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.
Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services.
May maintain agency personnel records including: hours worked, licenses, orientation, evaluations, etc.
May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.
Processes scheduling data and completes related records for payroll.
Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.
Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.
Performs various reception duties including: answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.
Maintains and updates department files, binders, logs, etc.
Gathers, compiles, analyzes and summarizes department data for various reports and meetings.
Monitors department office equipment and troubleshoots minor problems.

Benefits

Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program