Weekend Receptionist

Integritus Healthcare•South Yarmouth, MA

1d•Onsite

About The Position

This role involves performing a variety of administrative and reception duties to ensure the smooth operation of the facility. The Weekend Receptionist will handle correspondence, answer phones, manage mail, order supplies, and provide secretarial support as needed. The position requires strong organizational skills, excellent communication, and the ability to work harmoniously with others.

Requirements

Must possess, at a minimum, a high school diploma or equivalent.
Must be able to read, write, speak, and understand the English language.
Must possess the ability to make independent decisions when circumstances warrant such action.
Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
Must possess the ability to work harmoniously with other personnel.
Must be able to follow written and oral instructions.
Must have patience, tact, cheerful disposition and enthusiasm, as well as to be willing to handle residents, staff and visitors based on whatever maturity level they are currently functioning.
Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial functions.

Responsibilities

Type, file and distribute correspondence as directed.
Answer telephone, make appointments, run errands, take and deliver messages, etc., as directed.
Sort, distribute, and route incoming mail to appropriate residents, departments, and/or personnel.
Maintain postage meter in facility.
Order supplies and schedule repairs and maintenance for all office machines.
Type letters, reports, statements, minutes of meetings, agendas, etc., as necessary/directed.
Maintain files and other records as directed.
Receive and screen office visitors and telephone calls as necessary.
Perform admitting, reception, telephone and/or switchboard duties as necessary/directed.
Perform unscheduled administrative tasks as directed.
Serve as secretary to various committees of the facility as necessary/directed.
Perform other related duties and responsibilities that may become necessary to meet the needs of the facility.