Wedding Special Events Coordinator

SCARRITT- BENNETT CENTER • Nashville, TN

3d • Onsite

About The Position

The Part-Time Wedding and Special Events Sales Coordinator will assist the organization in achieving its plans for growth through alignment with Scarritt Bennett Center’s mission and core values by assessing the needs of the client and providing guidance to help craft detailed event plans like weddings, to ensure a successful and enjoyable experience. The coordinator is responsible for multiple tasks that drive sales of Scarritt Bennett Center’s event spaces, accommodations and catering. These tasks include experience in event planning, coordination and implementation, assisting in the maintenance of the customer and vendor lists, organizing sales materials, as needed and arranging onsite events and catering executions for internal and external clients. A coordinator in this position is expected to relate well to business vendors such as florist, photographers, rental companies, etc. as well as internal staff. This position requires an understanding of wedding protocol, the food and beverage industry, as well as the methodology of hospitable service. The coordinator works under the supervision of the Director of Sales, Marketing & Development and in partnership with the Wedding & Special Events Manager, and other staff to set the objectives and strategy and ensure the organization meets and/or exceeds event standards. The ideal candidate will have excellent event logistics and customer service skills.

Requirements

• 2-3 years of prior experience in event assisting/planning
• Flexible schedule, able to work evenings, weekends and holidays, as needed
• Strong written and verbal communication skills to professionally present sales options and represent SBC at external events
• Collaborative spirit, working well on teams, ability to work across departments
• Ability to work on multiple deadline-driven projects simultaneously
• Well organized, detail oriented with excellent follow-up skills.
• Ability to learn and efficiently use project management software/tools
• Understanding of wedding protocol
• Understanding of the food and beverage industry
• Understanding of the methodology of hospitable service

Nice To Haves

• Knowledge of event management software a plus

Responsibilities

• Drive sales of event spaces, accommodations and catering.
• Event planning, coordination and implementation.
• Assist in the maintenance of customer and vendor lists.
• Organize sales materials.
• Arrange onsite events and catering executions for internal and external clients.
• Relate well to business vendors (florist, photographers, rental companies, etc.) and internal staff.
• Set objectives and strategy in partnership with the Wedding & Special Events Manager and other staff.
• Ensure the organization meets and/or exceeds event standards.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed