WBC Program Director

Florida Institute of Technology•Melbourne, FL

10d•Hybrid

About The Position

The Women's Business Center (WBC) Program Director manages the SBA Grant that primarily funds the program, is responsible for grant management and financial oversight, as well as program development, client consultations, and community outreach. The Florida Institute of Technology seeks a Women’s Business Center (WBC) Program Director to lead and manage the SBA-funded Women’s Business Center housed within the Florida Tech Bisk College of Business in Melbourne, Florida. This is a full-time position primarily on-site, with flexibility for remote work. The role requires flexibility, including occasional evening and weekend hours to support client training and special events. The WBC Program Director serves as the Principal Investigator for the federal WBC grant and is responsible for program financial and operational oversight, compliance, sustainability planning, and high-quality service delivery to entrepreneurial clients. The position reports to the weVENTURE WBC Executive Director and works closely with Florida Tech’s Budget Office, the Office of Sponsored Programs (OSP) and the U.S. Small Business Administration (SBA) Office of Women’s Business Ownership (OWBO).

Requirements

Bachelor’s degree or higher in Accounting, Finance, Business Administration or related field.
Knowledge of entrepreneurship and new business development.
Experience supervising staff, evaluating performance, and managing work schedules.
Accounting experience required; grant management experience strongly preferred.
Experience with organizational budgeting, nonprofit accounting, and generally accepted accounting principles (GAAP).
Excellent written and verbal communication skills with strong service orientation.
Proficiency in Microsoft Office and related productivity tools.
Strong organizational, time-management, and multitasking abilities.
Ability to collaborate effectively with colleagues, community partners, funders, and internal stakeholders.
High attention to detail and demonstrated ability to manage complex compliance requirements.

Nice To Haves

Prior business ownership or entrepreneurial experience.
Experience administering government or industry-funded contracts or grants.
Familiarity with federal contract and grant compliance requirements.
Experience with Workday Financial Systems.
Experience teaching or coaching in business or related fields.

Responsibilities

Administer the SBA federal grant in full compliance with the program announcement, Notice of Award (NOA), federal regulations, statutes, and applicable statutes.
Serve as Principal Investigator for the WBC federal grant.
Ensure timely, accurate submission of all required programmatic and financial reports to SBA OWBO.
Coordinate and support all SBA programmatic reviews, financial examinations, audits, and accreditation or certification processes.
Participate in required SBA activities, including webinars, conference calls, training sessions, surveys, and the Association of Women’s Business Centers (AWBC) annual conference.
Maintain responsiveness to SBA correspondence and ensure all OWBO communications are shared with appropriate weVENTURE and Florida Tech personnel.
Notify OWBO and the SBA District Office Technical Representative (DOTR) of any changes to WBC or host organization contact information.
Develop and administer budgets across weVENTURE programs and grants (federal and non-federal).
Oversee the WBC payroll and operating budget, including tracking expenditures and ensuring fiscal accountability, under the direction of the Executive Director.
Review, approve, and co-sign WBC-related expenditures, invoices, purchase requests, bank drafts, ledgers, reimbursement requests, effort certifications and match certifications, in coordination with OSP and the Executive Director.
Maintain accurate and complete financial records related to WBC expenditures and prepare semi-annual SBA Reports.
Quarterly in HHS/PMS and Nexus Uploads, reviewed by OSP and the Executive Director prior to submission, per SBA requirements.
Lead response and engagement with SBA auditors (every 3 years), including the preparation and submission of required documentation.
Direct the overall implementation and continuous improvement of the WBC program to ensure achievement of grant deliverables.
Lead efforts focused on financial and operational sustainability of the WBC project.
Develop and implement internal policies and procedures aligned with federal requirements, university requirements and WBC best practices.
Ensure accurate collection, maintenance, and reporting of client data, programmatic outcomes, and other data as required for SBA compliance.
Provide high-quality business coaching, counseling, technical assistance, and training to clients as needed to meet WBC deliverables, in coordination with other weVENTURE WBC staff and contractors.
Participate in and support program initiatives such as IGNITE 360 Pathways Business Launch Class and the Business Mentorship Program, including facilitating trainings or webinars as appropriate.
Participate in SBA surveys and studies evaluating program effectiveness, outcomes, curriculum, and service delivery methods.
Lead evaluation and process improvement activities as part of AWBC WBC Center of Excellence program and other WBC certifications as needed.
Coordinate with SBA and other local, regional, and federal resource partners to maximize impact and avoid duplication of services.
Collaborate with the SBA District Office and OWBO on goal-setting for the annual workplan.
Maintain strong working relationships with the SBA District Director, DOTR, and OWBO Program Manager throughout the award period.
Disseminate information on SBA programs, products, initiatives, and services to staff, partners, and clients.
Represent weVENTURE and the WBC at community events, partner meetings, and public functions as needed.
Oversee and support the work activities of full-time, part-time, and contract personnel assigned to the WBC, under the direction of the Executive Director.
Ensure proper documentation and compliance related to staff, contractors, volunteers, and all program financial activities.
Work closely with Florida Tech’s Office of Sponsored Programs to ensure seamless grant administration.
Work closely with Florida Tech’s Budget Office and Office of Advancement to ensure accurate financial management.