Warehouse Specialist / Senior Specialist

Wheeler Bio • Oklahoma City, OK

4d • Onsite

About The Position

The Warehouse Specialist manages day-to-day cGMP warehouse operations, including material receipt, quarantine/release segregation, staging, issuance, and cold-chain/ambient shipping. Because we operate in a highly regulated pharmaceutical CDMO environment, this position requires strict adherence to Good Documentation Practices (GDP) and pristine record-keeping. Success in this role requires a compliance-first mindset, extreme precision, high personal ownership, and customer service orientation to both internal and external customers.

Requirements

• High school diploma required
• Prior experience in a regulated environment (cGMP, Pharma, Medical Device, or Dietary Supplements) is required.
• Demonstrated understanding of cGMP and Good Documentation Practices (GDP).
• Must view physical/electronic record-keeping as equal in importance to physical material movement.
• Must have legible penmanship.
• High detail orientation with logs, lot numbers, and spreadsheets.
• Readiness for future ERP integration (e.g., Infor, SAP, NetSuite).
• Experience handling temperature-controlled materials and preparing regulated cold-chain shipments.
• Ability to lift up to 50 lbs, operate warehouse material handling equipment safely, and work in ambient and cold-storage environments.

Nice To Haves

• Associate or Bachelor’s degree preferred.
• Certification in Dangerous Goods Shipping per IATA and 49 CFR Parts 100-185 a plus.

Responsibilities

• Execute precise, contemporaneous documentation for receiving, material transfers, issuance, and outbound shipping with zero tolerance for record-keeping shortcuts.
• Maintain audit-ready paper and electronic logs.
• Perform GMP receiving, quarantine/release/rejected material segregation, cycle counts, and expiry tracking.
• Actively support clean dataset preparation and master data hygiene to enable future ERP deployment.
• Accurately pick, stage, issue, and return materials and consumables for GMP and non-GMP manufacturing runs according to strict SOPs.
• Prepare, package, and document temperature-sensitive domestic/international shipments ( 15 to 25°, 2°C to 8°C, -20°C, -80°C, -196°C ), maintaining strict chain-of-custody and temperature logs and labeled appropriately according to IATA and CFR 49 regulations.
• Promptly report material discrepancies or documentation errors in partnership with Leadership and Quality Assurance.
• Maintain clean, compliant, and safe warehouse zones.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED