Warehouse Coordinator

MSM Inc.•Webster, NY

19h•$23 - $28•Onsite

About The Position

The Warehouse Coordinator manages client-owned exhibit assets and supports the staging, preparation, and shipment of trade show and event properties. The role involves interpreting project documentation, checking exhibit setups, resolving discrepancies with other departments, and protecting assets during storage and transit. The position is in person in Rochester, New York, and offers an hourly compensation range of $23.00 to $28.00. Compensation may vary based on job-related skills, experience, and education, and the role offers opportunities for growth in responsibilities and compensation.

Requirements

Strong attention to asset tracking and condition reporting.
Mechanical aptitude and comfort with tools and general construction principles.
Ability to read and interpret CAD blueprints, elevations, and technical layouts.
Strong organizational and time-management skills.
Comfort with technology, including Microsoft Teams, email, and project management platforms.
Detail-oriented, proactive, and able to solve problems.
Ability to work independently and as part of a team to meet client expectations.

Nice To Haves

Experience with inventory management systems.
Prior experience in the trade show or event production industry.
Hands-on trade show and event experience.

Responsibilities

Maintain accurate, current inventories of client-owned assets.
Reconcile items during outbound shipments and upon return from shows.
Inspect properties for damage or wear, document findings, and initiate repair or replacement processes.
Clean, organize, and store items according to company and client standards.
Interpret pick lists alongside CAD drawings, service layouts, and graphics elevations.
Assist with pre-show staging and test-fitting exhibit properties, especially fabric graphics.
Identify discrepancies in graphic dimensions, hardware selection, and structural feasibility.
Coordinate with design, graphics, and project management departments to resolve issues before they arise.
Use basic tools to build, modify, or troubleshoot exhibit components during staging.
Verify that setups match technical drawings and can be efficiently installed on-site.
Pack properties of varying sizes and shapes safely for transit.
Use suitable materials, padding, and crating methods to reduce shipping damage risk.
Ensure items are labeled, documented, and prepared according to shipping and company requirements.
Use project management software to track tasks, timelines, and asset status.
Communicate across departments using Microsoft Teams, email, and project management platforms.
Document setup processes and share learnings to support continuous improvement.