Warehouse Coordinator

Hargrove and Associates•Memphis, TN

3d•Onsite

About The Position

The Warehouse Coordinator is responsible for maintaining organized work areas for the storage, receipt, and distribution of materials and equipment. This role ensures materials are accurately received and stored by work order number, are available when required, and are issued correctly using the material request sheet. The position requires a high level of attention to detail, strong organizational skills, and the ability to manage multiple tasks in a fast-paced industrial engineering environment.

Requirements

High School Diploma or equivalent is required.
6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.
Knowledge and application of company standards.
Knowledge and application of office administration procedures.
Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
Proficient in the use of Newforma, Deltek Vision and other software as needed.
Extreme attention to detail.
Excellent proofreading and grammar.
Ability to communicate effectively, both verbal and written.
Ability to maintain confidentiality in all areas.
Ability to work in a fast-paced environment with extreme multi-tasking.
Ability to prioritize effectively.
Ability to accurately develop reports.
Ability to maintain effective working relationships with teammates, clients, and vendors.
Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
Ability to find and communicate accurate information.
Ability to work flexible hours as needed.
Ability to sit, stand or walk for long periods of time.

Nice To Haves

Advanced coursework is highly preferred.

Responsibilities

Ensure all materials called out in the job plans are properly ordered.
Perform weekly audits of the planning database versus orders placed to ensure orders are completed and timely.
Track the receipt of all long lead material.
Receive all overhaul materials & equipment.
At one month prior to the overhaul, provide a report of all unreceived material to the Overhaul Manager.
Support warehouse audits conducted by the Overhaul Manager and Overhaul Contractor Manager throughout the planning process.
Coordinate unloading of materials or equipment from delivery vehicles.
Verify that received materials are as ordered in relation to specifications, quantity ordered vs. shipped, proper identification/markings, and material documentation.
Address & resolve material discrepancies (shortage, over shipments, non-conformance) with purchasing & or suppliers.
Identify materials by work order number (requisition number, purchase order number – if required) and stage and/or kit materials in appropriate staging areas.
Update the planning database to reflect receipt of material as it arrives.
Frequently audit material received vs. expected delivery dates on the purchase orders to identify any late-to-arrive material.
Track daily the receipt of all SCR material.
Communicate via radio specific material requirements, and coordinate deliveries to work areas.
Oversee the distribution of all materials as they are requested for a given job plan/work order.
Verify all equipment is staged in accordance with the laydown map provided by the Overhaul Contractor Manager.
Distribute consumables (gaskets, bolting, and tube fittings) to the field as requested.
Ensure material boxes are only opened as needed, and that all unopened material is properly returned to the suppliers for credit.
Provide a list of all material returned, completed with value of expected refund, to the Cost Manager.