Warehouse and Inventory Specialist

CSU Careers • Long Beach, CA

4d • Onsite

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth. Job Summary Under the direction of the Executive Director, Student Housing the Warehouse and Inventory Specialist performs all duties but works independently in inventory control, work control functions and minor project coordination for University Housing Services. Incumbent is responsible for the daily operations of the Warehouse, including but not limited to Warehouse Stock, Inventory Control, and the leadership of Student Assistants assigned to the area. In accordance with all applicable state laws, Trustees, and University policies, the Warehouse and Inventory Specialist independently process a variety of diverse and complex requisitions, purchase orders requests, and invoices for the department goods and services. Furthermore, this position is responsible for providing services that are equitable, inclusive and provide culturally sensitive services that enhance the quality of campus life, retention, and graduation rate. This position uses a student-centered and equity minded approach in all communication and service efforts. ACPA’s 2024 and 2026 Most Promising Places to Work in Student Affairs.

Requirements

• Equivalent to a bachelor's degree in a related field and two years of related related experience required.
• Valid California driver's license to drive university vehicle and to transport materials and equipment to various Housing sites required.
• Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.
• Strong working knowledge of warehouse and inventory management operations, including receiving, storing, packing, and shipping materials and supplies, as well as methods for maintaining inventory records and forecasting routine supply needs.
• Ability to quickly learn and apply CSU procurement practices, procedures, and material specifications.
• Skilled in the use of Microsoft Office applications and systems such as Oracle PeopleSoft, Metabim, TrackPad, Mail Metering software, StarRez, TMA, and other business-related applications.
• Ability to plan, coordinate, and lead the work of others, provide training and work direction, maintain accurate records, prepare reports and correspondence, and perform administrative, technical, and analytical duties with a high degree of accuracy.
• Must maintain confidentiality, communicate professionally with diverse stakeholders, and exhibit exceptional customer service and public relations skills.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

• Experience in a storeroom or warehouse in the performance of work involving the receipt, storage, and issuance of a variety of supplies, material, and equipment preferred.
• Basic knowledge of common facility and custodial equipment maintenance.

Responsibilities

• Conduct thorough analysis of pricing, quantity, availability, and shipping times with vendors.
• Identify and recommend opportunities for product standardization and cost-effective alternatives.
• Conduct thorough analysis to obtain competitive quotes on all orders prior to submitting requisitions.
• Exercise sound judgment and decision making daily; evaluate and balance price, delivery, and quality concerns to best meet client's needs and keep supervisor informed of issues of concern.
• Perform physical inventories and maintain perpetual inventory records of stock quantities.
• Reconcile Purchasing Cards as assigned.
• Provide assistance to the department budget coordinator with reconciliation problems.
• Track spending in various budget sheets and purchase orders including keeping excellent inventory.
• Organize delivery dates and times with various vendors.
• Organize and distribute supplies to staff members and custodial storage areas.
• Utilize Campus Vehicle to pick up items as necessary from local vendors.
• Work with staff and management within the campus community, including providing training related to warehouse and standard operating procedures (SOPs).
• Assist with moving items and setups, as necessary.

Benefits

• Up to 24 vacation days per year (based on employee group and/or length of service)
• 14 paid holidays
• 12 sick days annually with unlimited accrual
• A variety of medical, dental, and vision plans.
• Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Confidential counseling and support services for employees and their families.
• Wellness programs
• Professional development opportunities
• Insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level