Warehouse Administrative Specialist

gategroup•Honolulu, HI

13d•Onsite

About The Position

We’re looking for motivated, engaged people to help make everyone’s journeys better. Position is responsible for confirming the receipt of product and/or services at the Field Unit level in SAP.

Requirements

High School graduate or GED required
2 years of clerical or data entry experience required
Basic computer skills
Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
Good verbal, written communication skills
Self starter with good attention to detail and excellent organization skills
Strong math skills
Good problem solving skills
Excellent oral and written communication skills
Ability to communicate with multiple employees in a fast paced environment

Nice To Haves

Certification, Licenses and Registration

Responsibilities

Responsible for matching the SAP PO (hard copy) with the receiving vendor paperwork
Once the paperwork is matched the receiver will bring up the PO in SAP (electronic copy) and document by each item quantity received
Communicate discrepancies between SAP PO and inbound paperwork from supplier to the unit buyer
Submit request for new SAP item numbers to SAP coordinator based on discrepancies found on between SAP PO and inbound paperwork
Update standard PO price & vendor item numbers on Info records for non-electronic suppliers as needed
Compare the price on the SAP PO for each item to the price on the receiving documents. Communicate discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function)
Organize and prepare (based of requirements) unit invoices to Datamatics as per company policy
Be the unit's liaison with Datamatics to answer any questions on the unit’s behalf
Manage unit’s PO’s system within SAP to ensure all are accounted
End of month duties include accounting for the unit’s expenses using the tools available
Work with the physical inventory team to ensure accurate and timely entry of physical inventory data
Assist SAP coordinator in month end MF47 clearing
Act as the backup in the daily inventory back flush process as needed.