Administrative Specialist

CPS HR Consulting•San Francisco, CA

11d•Hybrid

About The Position

The San Francisco Bay Area Water Emergency Transportation Authority (WETA), operator of San Francisco Bay Ferry, is looking for a resourceful and service-minded Administrative Specialist to help keep agency operations running smoothly. This is an excellent opportunity for an administrative professional who enjoys variety, takes pride in organization and follow-through, and wants to contribute to a public service mission that connects communities across the Bay Area. In this role, you will support a wide range of administrative, operational, purchasing, records, facilities, and staff support functions. From coordinating meetings and staff events to preparing documents, supporting procurement and onboarding processes, maintaining records, and assisting with day-to-day office needs, the Administrative Specialist serves as a trusted partner to staff across the organization. The position offers meaningful exposure to agency operations and the opportunity to make a visible impact through strong customer service, attention to detail, and proactive support. The ideal candidate is a highly organized, dependable, and approachable administrative professional who thrives in a fast-paced, team-oriented environment. They enjoy being the person others can count on, whether that means solving a problem, coordinating details behind the scenes, welcoming guests, preparing accurate documents, or helping colleagues stay on track. The successful candidate will bring sound judgment, discretion, initiative, and a positive, can-do approach to supporting a mission-driven public agency. Brings a welcoming, customer-focused presence and communicates clearly, professionally, and tactfully with staff, vendors, contractors, Board members, and the public. Enjoys keeping people, projects, documents, supplies, schedules, and records organized so work moves forward efficiently. Takes initiative, follows through on details, and is comfortable balancing routine responsibilities with emerging priorities. Is eager to support a variety of functions, including meeting coordination, purchasing and reimbursement processes, onboarding and offboarding coordination, facilities support, and basic accounting or invoice-related tasks. Values confidentiality, teamwork, public service, and the opportunity to contribute to reliable ferry transportation across the Bay Area.

Requirements

Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management, or a related field.
Two (2) years of experience in an administrative support role, preferably in the public sector.
Highly organized, dependable, and approachable.
Thrives in a fast-paced, team-oriented environment.
Sound judgment, discretion, initiative, and a positive, can-do approach.
Welcoming, customer-focused presence.
Communicates clearly, professionally, and tactfully with staff, vendors, contractors, Board members, and the public.
Enjoys keeping people, projects, documents, supplies, schedules, and records organized.
Takes initiative and follows through on details.
Comfortable balancing routine responsibilities with emerging priorities.
Eager to support a variety of functions.
Values confidentiality, teamwork, and public service.

Responsibilities

Support a wide range of administrative, operational, purchasing, records, facilities, and staff support functions.
Coordinate meetings and staff events.
Prepare documents.
Support procurement and onboarding processes.
Maintain records.
Assist with day-to-day office needs.
Meeting coordination.
Purchasing and reimbursement processes.
Onboarding and offboarding coordination.
Facilities support.
Basic accounting or invoice-related tasks.