Warehouse Administrative Coordinator

YQN•Port Reading, NJ

1d•$20 - $25•Onsite

About The Position

YQN Logistics is a technology-driven international logistics platform offering integrated services that include ocean freight, air freight, rail transportation, trucking, customs clearance, warehousing, and cargo insurance. The company uses digital technology and a global logistics network to help businesses streamline supply chain operations, improve shipment visibility, and manage logistics efficiently. The Warehouse Administrative Coordinator supports daily warehouse administration, operational coordination, record management, and facility-related activities. The role coordinates between warehouse operations, internal departments, vendors, and external service providers. The successful candidate is organized and detail-oriented, communicates effectively, works comfortably with spreadsheets and operational data, and manages multiple administrative tasks in a fast-paced logistics environment. The position is full-time and on-site at the warehouse.

Requirements

Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
Excellent verbal and written communication skills, with the ability to coordinate effectively with internal teams and external vendors.
Ability to maintain accurate records, follow up on outstanding tasks, and solve routine operational problems.
Self-motivated, dependable, and adaptable, and comfortable working in a fast-paced environment.
Willingness to work onsite at the warehouse location.

Nice To Haves

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Operations Management, or a related field is preferred.
Previous experience in warehouse administration, logistics coordination, office administration, procurement support, or a similar role is a plus.
Experience with ERP or warehouse management systems is advantageous.
Experience coordinating warehouse facilities, maintenance, purchasing, equipment, or vendor services.
Familiarity with inventory documentation, purchase orders, invoices, expense tracking, or operational reporting.
Bilingual communication skills, particularly Chinese and English, are a plus.

Responsibilities

Maintain accurate warehouse records, operational documents, inventory-related reports, and administrative files.
Perform data entry and document verification, prepare reports, and update warehouse management systems (WMS), ERP platforms, or other internal systems.
Organize and maintain records related to warehouse supplies, equipment, facility maintenance, and daily operational activities.
Support administrative processes that help warehouse operations run smoothly and efficiently.
Coordinate with warehouse supervisors and internal teams to track operational requests, resolve administrative issues, and ensure timely follow-up.
Assist with monitoring warehouse supplies, equipment, and facility-related needs.
Coordinate maintenance, repairs, installations, and other facility service requests with external vendors.
Track task progress, maintain follow-up records, and escalate outstanding issues when necessary.
Communicate with suppliers, maintenance contractors, property management teams, and other service providers regarding service requests, scheduling, quotations, and follow-ups.
Coordinate purchasing requests, delivery arrangements, and expense documentation in accordance with company procedures.
Collaborate with warehouse operations, procurement, finance, and management teams to support daily business needs.
Prepare and update spreadsheets, trackers, and operational reports to support management decision-making.
Review administrative data and documentation for accuracy, completeness, and consistency.
Identify opportunities to improve recordkeeping, task tracking, and administrative workflows.
Support special projects and additional administrative tasks as assigned.