Warehouse Administrative Clerk

Story Construction•Ames, IA

1d•Hybrid

About The Position

The Warehouse Administrative Clerk is a key support role within warehouse operations, responsible for maintaining accurate records, tracking equipment data, and keeping administrative processes running efficiently. This position works closely with the Warehouse Manager and coordinates with field staff and project managers to ensure timely, accurate data entry, reporting, and document management. The ideal candidate is organized, detail-oriented, and comfortable navigating computer-based tools in a busy warehouse office environment.

Requirements

High school diploma or equivalent (GED)
Minimum 1–2 years of administrative, office support, or warehouse/operations clerk experience
Proficiency in Microsoft Office Suite, particularly Excel (data entry, basic formulas, spreadsheet maintenance), Outlook, and Word
Demonstrated ability to learn and navigate internal software systems
Strong attention to detail and commitment to accuracy in data entry and record keeping
Reliable, punctual, and self-directed; able to complete routine tasks with minimal supervision

Nice To Haves

Prior experience with inventory, asset management, or accounting platforms preferred

Responsibilities

Create and maintain spreadsheets to track materials, equipment, and operational data
Enter and update equipment hours in the internal inventory asset management system
Organize and maintain electronic filing systems for equipment records, charge outs, service logs, and other operational documents
Process charge outs and related transactions using the internal accounting program
Compile data and maintain records for the Monthly Revenue Review; distribute reports to appropriate staff
Prepare and distribute the internal weekly Production Planning and Control (PPC) report
Track and update vehicle mileage logs
Manage multiple tasks and shifting priorities in a fast-paced warehouse office environment
Schedule vehicle maintenance appointments with designated service vendors for company-owned vehicles
Answer a multi-line phone system and accurately relay messages to the Warehouse Manager and other staff
Maintain an organized, clean, and functional office workspace
Perform other administrative duties as assigned by the Warehouse Manager