Warehouse Administration Specialist

Veolia Environnement SA•Woodridge, IL

22h•$25 - $32•Onsite

About The Position

This position supports Warehouse Operations and Logistics in Woodridge, Illinois, with a primary focus on administrative coordination, order processing, inventory tracking, and shipment documentation within a fast-paced environment. The Warehouse Administration Specialist is responsible for managing system transactions, supporting shipping and receiving documentation, coordinating inventory records, and ensuring accurate processing of receptions and shipments. While the role includes occasional warehouse support activities, the primary emphasis is on administrative, ERP, and logistics coordination responsibilities.

Requirements

High School Diploma or equivalent
Prior experience in logistics coordination, warehouse administration, customer service, or operational support
Experience processing orders, shipments, and inventory transactions in ERP or warehouse systems
Strong communication skills and reliability
Strong administrative and organizational skills
Proficiency with ERP systems or warehouse management systems (JD Edwards or similar preferred)
Experience with shipping software such as UPS WorldShip, FedEx Ship Manager, or similar tools
Strong attention to detail and accuracy in data entry and order processing
Ability to manage multiple priorities in a fast-paced environment
Effective communication and teamwork skills
Basic Microsoft Office proficiency (Excel, Outlook, Word)
Ability to occasionally lift and move materials up to 45 lbs as needed

Nice To Haves

Experience with JD Edwards or similar ERP systems
Experience with UPS, FedEx, or freight shipment systems
Previous experience supporting warehouse or logistics operations

Responsibilities

Process and maintain shipping, receiving, and inventory transactions within ERP or warehouse systems
Create shipping labels and shipment documentation using UPS, FedEx, or similar systems
Ensure accurate system updates for invoicing and tracking purposes
Maintain accurate inventory and shipment records
Support cycle counts, inventory reconciliation, and reporting activities
Communicate with internal teams regarding shipment status, material availability, and order updates
Assist with scheduling freight pickups and coordinating deliveries
Maintain organized filing and documentation related to logistics and warehouse activities
Support warehouse organization and operational efficiency as needed
Follow company safety procedures and OSHA guidelines
Provide occasional hands-on warehouse support including receiving and staging materials when required