VP Loan Administration Manager

Citizens Alliance Bank•Seeley Lake, MT

About The Position

The VP Loan Administration Manager provides strategic leadership, governance, standardization, and operational oversight for Citizens Alliance Bank’s Loan Administration function. The role ensures that loan production support, loan documentation coordination, workflow management, operational processes, technology utilization, and lending support functions operate efficiently and consistently in alignment with Bank policy and strategic objectives. The manager establishes operational standards, promotes continuous improvement, develops staff capabilities, and serves as the primary escalation point for complex operational issues requiring coordination across lending, credit administration, compliance, technology, and market leadership. The position reports directly to the Chief Banking Officer and partners with Credit Administration to lead the operational execution of the Bank’s lending activities. The position level is based on years of service, education or equivalent experience, knowledge, and skill set. The role is expected to meet or exceed the Bank’s customer service levels and organizational goals.

Requirements

High school diploma or GED, etc., as listed in the posting.
Continuing education to maintain job knowledge.
Bachelor’s degree in business administration, Finance, Banking, Management, or a related field, or an equivalent combination of education and experience.
At least seven years of banking, lending operations, loan administration, credit administration, or related experience.
At least three years of leadership, supervisory, or management experience.
Demonstrated experience leading operational improvement initiatives and managing cross-functional projects.
Strong knowledge of lending processes, loan documentation, regulatory requirements, and banking operations.
Excellent written and verbal communication skills.
Valid driver’s license.
Ability to travel for trade and industry schools and seminars as needed.
Compliance with applicable federal and state laws, regulations, guidance, and Bank policies and procedures.

Nice To Haves

Advanced banking school, graduate banking school, or related professional certification.
Experience with lending technology platforms, workflow automation, and process optimization initiatives.
Experience supporting multi-market or multi-location banking operations.

Responsibilities

Lead, coach, and develop Loan Administration personnel supporting lending operations across the organization.
Establish staffing models, workload-balancing strategies, training programs, and succession plans.
Ensure lending support functions provide timely, accurate, and consistent service to lenders, internal partners, and customers.
Facilitate communication and collaboration among lenders, branch staff, Credit Administration, Compliance, Training, and other business units.
Evaluate end-to-end lending support workflows and identify opportunities to improve efficiency, consistency, quality, and customer experience.
Lead cross-functional process improvement initiatives to reduce turnaround times and improve operational effectiveness.
Develop, monitor, and report operational metrics, dashboards, and key performance indicators.
Partner with Information Technology and business leaders to optimize lending systems, processes, and technologies.
Identify automation opportunities and champion technology solutions that improve productivity, accuracy, and scalability.
Coordinate user feedback, testing, training, implementation, and adoption of lending system enhancements.
Assist with lending technology strategy, planning, and implementation initiatives.
Develop, maintain, and periodically review procedures for loan administration operational activities.
Promote consistent execution of operational processes and standards across markets and lending teams.
Serve as the primary escalation point for operational issues affecting lending personnel, customers, and other stakeholders.
Track recurring operational issues, identify root causes, and implement corrective action plans.
Participate in strategic planning discussions affecting lending operations, organizational efficiency, and long-term growth objectives.
Support merger, acquisition, conversion, and other strategic projects affecting lending operations.
Assist with capacity planning, workforce planning, and organizational design initiatives.
Evaluate staffing and operational requirements to align resources with growth strategies and service expectations.
Monitor vendor performance, support contract review processes, and participate in implementing new technology solutions.
Assign work to direct reports, ensure they are trained, evaluate performance, and recommend disciplinary action when necessary.
Assist Human Resources with staffing the Loan Administration department, including interviewing, hiring, promoting, and terminating employees.
Ensure appropriate coverage and staffing for direct reports, including reviewing and approving time-off requests and timesheets.
Maintain a valid driver’s license.
Exemplify and follow the Bank’s core values; maintain regular attendance and punctuality.
Travel to trade and industry schools and seminars as needed.
Install an MFA app on a personal mobile device if required for system authentication.
Comply with applicable federal and state laws, regulations, and guidance, including BSA/AML requirements, and with Bank policies and procedures.
Perform other duties as assigned and requested.