Volunteer Ministry Engagement Coordinator

Calvary Chapel Fort Lauderdale•Fort Lauderdale, FL

13h•Onsite

About The Position

As the Volunteer Ministry Engagement Coordinator, you have a passion for helping volunteers feel welcomed, informed, cared for, and connected. You enjoy creating meaningful volunteer experiences, supporting events, managing details, and helping people move through next steps with clarity and encouragement. You are energized by hospitality, communication, organization, and helping ministry moments come to life.

Requirements

Excellent organizational skills and attention to detail
Strong people skills and a warm, helpful presence
Good written and verbal communication skills
The ability to handle confidential information wisely and discreetly
The ability to manage multiple details, deadlines, and event needs
Administrative ability and a willingness to follow established systems
A servant-hearted approach to supporting volunteers and ministry leaders
Proficiency in Google Workspace, including Docs, Sheets, Slides, and Drive
Comfort learning and using Ministry Platform
The ability to remain calm and flexible during busy ministry moments
A heart for hospitality, encouragement, and volunteer care
A teachable spirit and willingness to support different ministry needs
Convinced a relationship with Jesus changes everything in a person’s life
Committed to keeping your family as your first ministry
Dedicated in your personal study of God’s Word
Consistently placing a high priority on worship and your personal prayer life
An excellent and generous steward of your personal finances
Obedient to God to take a Sabbath and make space for soul-keeping
Deeply compassionate toward people who are in need or hurting
Excited about global missions and local outreach
A mature Christian with spiritual discernment
A part of a healthy friendship community and accountability circle
Willing to live above reproach and in alignment with the Leadership Covenant
Warm, organized, flexible, and energized by serving people

Nice To Haves

You love people and details
You enjoy creating welcoming environments
You are energized by events, hospitality, and serving behind the scenes
You have a heart for discipleship and helping volunteers take next steps
You enjoy helping things feel organized, thoughtful, and cared for

Responsibilities

Help plan and support volunteer huddles, orientations, trainings, appreciation moments, and major volunteer events
Coordinate event details such as food, supplies, RSVPs, room setup, check-in, materials, and follow-up
Maintain welcoming volunteer spaces, supplies, and ministry materials
Assist with volunteer appreciation, hospitality, and culture-building moments
Manage the main Volunteer Ministry email inbox and respond to general volunteer questions
Help volunteers navigate next steps when they are unsure how to get connected
Send onboarding-related communication, reminders, and approved templates
Route ministry-specific questions to the appropriate ministry leader
Manage day-to-day volunteer requirement administration by scheduling fingerprint appointments, processing background checks, entering updates in Ministry Platform, and supporting volunteers through next steps with clarity and care
Process background check results, including Federal, FBI, FDLE, local, and sexual predator searches as required
Organize, download, file, and maintain digital records in a secure, consistent, and retrievable system
Communicate volunteer status updates to supervisors and ministry leaders through the approved process
Notify leaders and volunteers when reprints, renewals, or additional steps are needed
Handle confidential information with wisdom, discretion, and care
Support orientation logistics, preparation, attendance tracking, and follow-up
Assist with huddle, training, and event preparation as directed
Help keep event details, volunteer requirements, and communication moving smoothly
Proactively support ministries and campuses by helping keep communication, requirements, and event details organized
Assist the Volunteer Ministry Manager with process consistency and volunteer care
Assist Volunteer Ministry leadership with other departmental duties and activities as needed