Volunteer/Event Coordinator

Animal Friends Humane Society•Fairfield Township, OH

8d•$37,500 - $45,500•Onsite

About The Position

The Volunteer/Event Coordinator (VEC) is responsible for facilitating Animal Friends Humane Society’s Outreach programming. This includes the Volunteer Program, Pet Food Assistance Program, and general Outreach response. Managing a vibrant Volunteer Program that expands the shelter’s capacity to meet the needs of the community is a vital part of this position. This position promotes positive communication of AFHS’ vision, mission, programs, and Outreach efforts internally and externally by engaging volunteers and cultivating individuals and organizations. The Volunteer/Event Coordinator represents AFHS in a professional manner and supports the mission of AFHS.

Requirements

A high school diploma is required.
Must have a valid driver’s license, reliable mode of transportation, good driving record, and comfortable driving an extra-large vehicle
Strong working knowledge of Microsoft Office suite and experience with data and spreadsheets.
Pleasant and professional appearance.
Self-motivated, well organized, detail oriented, and able to effectively work independently and within a team framework.
Strong interpersonal communication skills required, as well as a high-level skill in written and verbal communication.
Capable of balancing multiple priorities, with limited resources, in a fast-paced environment.
Must be comfortable interacting with dogs and cats, many of whom may be under-socialized and/or large in size.
Skilled in safe animal handling and have basic knowledge of animal behavior and health.
Must comply with AFHS employee-owned animal policies.
Enthusiasm for the mission of AFHS and helping animals in the community.
Must be willing to work flexible hours, including evening and weekends as needed for special events

Nice To Haves

Associate or bachelor's degree is preferred
Experience in a humane society, dog warden, SPCA or similar facility is preferred.

Responsibilities

Manage and grow current volunteer program, making changes to overall program as needed
Keep volunteer database and schedule up to date using Volgistics online software
Accurately and thoroughly track volunteer hours
Communicate regularly with volunteers through weekly updates via email, phone, face to face conversations, and shelter signage.
Plan and execute recognition program that ensures volunteers feel appreciated and acknowledged
Generate weekly/monthly statistics on volunteer participation for staff meetings and Director’s report
Present volunteer orientations as needed to train new volunteers
Work with other staff and volunteers to ensure consistent training
Work closely with volunteers to take best advantage of their strengths and skills.
Evaluate volunteer performance on an on-going basis, providing feedback and training, and ensuring that volunteers are following shelter rules for safety and disease control.
Issue warnings and release volunteers when necessary.
Market volunteer program to effectively recruit new volunteers on a regular basis.
Mediate disputes between staff and volunteers and between volunteers.
Perform special assignments and other duties as assigned when necessary.
Execute daily tasks such as email, telephone response, and statistics for all Outreach work
Maintain appropriate data. Activities include: maintaining accurate list of Outreach recipients, monitor data to identify Outreach priorities, create reports and share program data with relevant departments and organizations, working in cooperation with AFHS Director to collect data and needed information for grant purposes.
Overseeing the Petmobile (mobile adoption unit) schedule and coordinating volunteers to assist with different events.
Must be capable of safely operating a 26-foot recreational vehicle (RV style) including maneuvering and parking in city streets and a variety of urban, suburban, and event locations
Attending PetMobile events and interacting with the general public to promote AFHS’ mission and cause
Scheduling and coordinating facility tours.
Facilitating and maintaining relationships with off-site adoption partners.
Cleaning and maintaining Petmobile. Ensuring it is fully stocked and ready for events and in good working order.
Mentor and support local elementary, high school, and college students interested in fulfilling projects by working with AFHS.
Work with local media to promote AFHS through interviews and storytelling. Activities include: attend and show available animals for adoption on monthly pet segments on local news/radio, create and distribute flyers to promote events, fundraisers and adoption promotions, and participate in media interviews as needed.
Activities include: be an active presence in the community, participate in and attend local networking gatherings to promote AFHS and establish relationships.
Attend AFHS Fundraising and/or Outreach/Education events as requested.
Maintain stock for and perform duties of the Pet Food Assistance Program. Activities include: Actively engage businesses and individuals in pet food drives, maintain organized database of pet food recipients and distribution of pet food.
Communicate professionally and effectively with colleagues about Outreach activities.
All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.