Volunteer Coordinator

Spread The Word Nevada•Paradise, NV

38d•$41,600 - $41,600•Onsite

About The Position

The Volunteer Coordinator provides hands-on support to the Volunteer Manager and is responsible for the day-to-day coordination of volunteer activities. This role ensures volunteers are successfully onboarded, scheduled, trained, and supported during their service. The Volunteer Assistant plays a key role in maintaining a positive volunteer experience by overseeing volunteer check-in, preparing project materials, supporting volunteer supervision, and ensuring smooth execution of volunteer activities. The Volunteer Assistant works closely with the Volunteer Manager, the programs team, and the warehouse teams. This position requires flexibility, including two evenings per week until 8:00 PM and every other weekend to support volunteer shifts and events. A successful Volunteer Assistant should be personable, meticulous about keeping records and passionate about volunteer work.

Requirements

High school diploma or equivalent required
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Strong leadership skills with the ability to motivate and encourage others
Comfortable working with groups and public speaking
Good time-management skills
Ability to lift 25-30 lbs. and work on feet for extended periods of time
Must be proficient in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint
Ability to meet attendance schedule with dependability and consistency
Passion for the mission and volunteer work
Outgoing, positive, and energetic
Ability to work with a variety of personalities
Ability to think both independently and interdependently
Strong organizational skills
Motivated and flexible self-starter
Strong written and verbal communication skills
Team-oriented and dependable
Ability to multitask in a fast-paced environment.

Nice To Haves

college experience preferred
1-2 years of experience in volunteer coordination, customer service, event support, or nonprofit work preferred

Responsibilities

Lead assigned volunteer opportunities, ensuring an efficient and enjoyable experience for participants (this includes setting up and cleaning the volunteer opportunities)
Provide orientation and training for each volunteer activity
Play a pivotal role in creating a positive atmosphere that encourages volunteers to return regularly
Maintain a clean, orderly, and welcoming workspace/volunteer room for volunteers
Assist with maintaining files, records, applications, volunteer calendar, "week at a glance", and other data concerning the volunteer program
Report on volunteer attendance at volunteer opportunities
Supports internal and external communication regarding the volunteer program
Assists with volunteer reservations, check-in, and scheduling
Assist with volunteer emails, volunteer opportunity reminders, and thank you emails
Assist with prepping Page-It-Forward (off-site) book prep materials
Assists with volunteer appreciation and recognition events
Maintain an accurate count of book prep inventory and inform the Volunteer Manager when supplies are running low
Ensures the organization's purpose is conveyed to the public
Helps with the expansion of outreach efforts for volunteers
Other duties may be assigned at the discretion of the Volunteer Manager or Programs Director that are related to the fundamental aspects of the Volunteer Assistant position.