Volunteer And Field Operations Coordinator - Western North Carolina

Appalachia Service Project•Johnson City, TN

20h•Hybrid

About The Position

The Volunteer and Field Operations Coordinator is part of ASP’s East Tennessee Hub and is responsible for supporting and facilitating overall programmatic operations. This position coordinates volunteer engagement, manages field logistics, and handles key construction administrative functions across the service area. The WNC Volunteer and Field Operations Coordinator reports to the Western North Carolina Construction Superintendent. This is a full-time, exempt position based in Johnson City, Tennessee. Irregular hours may be required. This role requires extensive travel between multiple construction sites, communities, and counties in Western North Carolina, as well as other possible locations across ASP’s service area. We are open to candidates based in Western North Carolina with the expectation that they will be at the Johnson City office at least 20% of the time.

Requirements

Willingness to work in a Christian environment.
1-year previous work experience in construction management or another similar role
Basic knowledge of construction materials, equipment, and construction management processes
Able to multitask and manage time efficiently
Excellent communication skills and interpersonal abilities, including negotiation skills
Highly organized, ability to plan ahead, attention to detail and ability to work well in a team
Valid driver’s license and driving record that is acceptable to ASP’s insurer.
May require lifting items (boxes, materials) weighing up to 100 pounds.
Satisfactory results on a thorough background check.
Persons desiring employment with ASP have a personal commitment to Christian faith and service to others.

Nice To Haves

Experience hauling trailers, operating small equipment such as a skid steer.
Experience with codes and permitting in service area

Responsibilities

Assist with pre-construction readiness, including obtaining, tracking, and maintaining required permits, approvals, and inspection schedules in coordination with local jurisdictions.
Coordinate temporary and permanent utility setup, including power, water, and other services necessary for construction operations.
Maintain organized and complete records related to permits, inspections, utilities, site plans, and compliance documentation.
Track administrative construction milestones to support project schedules and grant requirements.
Coordinate and track required inspections and follow up on approvals in collaboration with ASP staff, external contractors, inspectors, and local jurisdictions.
Manage inventory of construction materials, tools, and equipment.
Ensure worksites are organized, stocked, safe, and operational prior to volunteer or contractor activity.
Coordinate, within existing systems, the delivery, transport, storage, and setup of materials and equipment at worksites.
Assist with bulk material ordering to ensure timely and correct deliveries from local vendors and suppliers.
Coordinate any on-site dumpsters and the removal of construction waste from worksites regularly
Ensure stewardship of resources including but not limited to returning unused materials in a timely manner and keeping materials covered and secured on the worksites.
Support in planning, maintaining, facilitating, and executing the overall schedule of construction projects and timelines.
Ensure and facilitate timely communication with suppliers, subcontractors, vendors, volunteers, and others, on timelines, deadlines, concerns, and material needs for each house.
Support the development and maintenance of project schedules, including the coordination and management of subcontractors and their work
Support the planning, preparations, and set up of local Summer Repair Program efforts, as needed
Work closely with the Volunteer Hospitality Coordinator and other ASP personnel to schedule, facilitate, and communicate with volunteers about projects, skillsets, capacity, and any other details pertaining to construction, before, during, and after volunteer experiences.
Manage volunteers while on site teaching basic skills while ensuring quality, safety, and stewardship of volunteers and ASP resources.
Assist in coding receipts and invoices as needed.
Review weekly financial management reports for accuracy and budget adherence.
Assist with updating East Tennessee programs and procedures, as needed.
Uphold ASP’s mission, values, and budget guidelines
Other duties as assigned by supervisor.