Visa Consultant

CIBT•San Francisco, CA

5h•Onsite

About The Position

We are looking for a Visa Consultant based in San Francisco to support customers with visa applications, passport processing, and travel document services. This role involves customer service, visa processing, document preparation, and communication with clients and internal teams, ensuring applications are handled accurately, efficiently, and within required timelines. The consultant will guide customers through travel document requirements, provide updates throughout the process, and support clients with tailored solutions based on their travel needs. The successful candidate will manage customer requests, maintain accurate records, monitor application progress, and support operational processes while delivering a high level of customer service and professionalism. This role is ideal for someone with strong communication skills, attention to detail, organizational ability, and experience in customer service, travel, hospitality, retail, or immigration support, looking to work in a fast-paced, client-focused environment.

Requirements

Fluent in English with strong communication and interpersonal skills: clear written and verbal communication with demonstrated understanding of communication methods and styles; articulate clearly and concisely in a professional and hospitable manner without jargon or complicated language.
Excellent organizational and time management skills: adhere to deadlines and adapt to changing circumstances; handle high volume while maintaining excellent attention to detail; monitor own work and self-edit
Ability to problem solve; analyse information and apply expertise and provide solutions
Able to adapt to changing circumstances and prioritize work accordingly.
Self-starter with desire to show ownership and commitment to role
Proficiency with computer software, aptitude for learning new programs and commitment to data integrity

Nice To Haves

BA/BS or Associates Degree and two years’ experience or equivalent combination
Highly desirable: experience in high-end retail, travel, hospitality, or embassy/consulate relations, and foreign language
Highly desirable: fluency in second language

Responsibilities

Provides a high level of service to customers; provides detailed information on available services that align with requirements, assisting the customer in making informed decisions.
Analyzes customer requests and makes recommendations based on specific travel needs, ensuring realistic expectations that promote a dedicated customer base.
Takes ownership of process and proactively communicates with customer; resolves issues; adapts communication method to align with customer needs, works collaboratively across departments in order to instill customer confidence and build loyalty.
Proactively engages with customers, providing updates, following up, and informing them of any status changes.
Stays abreast of all product/service enhancements, system updates, and changes to requirements; become specialized in Visa and Passport processing; maximizing efficiencies and productivity.
Understands travel document requirements; utilizes tools and resources to ensure efficient and timely processing.
Promotes best practices and quality control, follows policies and procedures, and upholds standards of work to ensure compliance.
Maintains customer records in proprietary database, utilizing system functionality to ensure accurate submission of data that maximizes productivity.
Monitors own work and maintains updated customer profile through timely submission of notes, support documentation, and communications.
Provides customer service and uses sales techniques to retain customers; educates customers about added-value products that may benefit them.
Excels in a fast-paced, dynamic work environment.
Perform multiple tasks and navigate systems simultaneously.
Represents our values and high level of professionalism through consistently adhering to CIBT’s Customer Commitment, Standards of Work, teamwork and strives to meet department and personal performance measures.
Other duties as assigned.