Virtual School Personal Education Plan Coordinator

Cornwall Council

4d • Remote

About The Position

The Service and Team Cornwall Virtual School (Awena) for Children in Care is seeking an additional Personal Education Plan (PEP) Coordinator to join our established PEP team. This role will work alongside an existing PEP Coordinator, with a particular focus on Pupil Premium Plus (PPP) administration and finance processes, alongside core PEP coordination duties. This is a key role supporting schools, education providers and internal teams to ensure high‑quality PEPs, effective use of PPP funding, and strong educational outcomes for children and young people in care. This role requires managing highly sensitive and confidential information relating to children in care, and the needs of this vulnerable cohort; adhering to data protection legislation is of paramount importance.

Requirements

• Experience working in education, children’s services or a related field
• Understanding of the educational needs and statutory framework for children in care
• Experience of coordinating plans, funding or payments within a local authority, school or similar setting
• Confident working with financial data, trackers, spreadsheets and electronic systems
• Ability to communicate clearly and professionally with schools, finance teams and internal partners
• Organised, proactive and able to manage competing priorities
• Demonstrates a strong commitment to safeguarding, equality and inclusion
• Statutory English language requirement for public sector workers applies
• Subject to an enhanced criminal record disclosure check

Nice To Haves

• Experience of Pupil Premium / Pupil Premium Plus
• Experience with local authority finance systems
• Experience with Virtual School work

Responsibilities

• Coordinate Personal Education Plans (PEPs), ensuring statutory timescales and quality standards are met
• Work collaboratively with the other PEP Coordinator and wider Virtual School team
• Support and challenge Designated Teachers and social workers to produce aspirational, outcome‑focused PEPs
• Use electronic PEP systems and data to track compliance and performance
• Administer, monitor and process Pupil Premium Plus (PPP) and Virtual School funding
• Liaise with education providers and CSF Finance to obtain BACS details and support the supplier set‑up process, maintaining a database to support future payment requests
• Create and maintain PPP approval trackers for each financial year, including summary reports of category expenditure across the year
• Manage regular BACS and journal payment requests to relevant finance departments to ensure the timely delivery of PPP agreed through PEPs, and maintaining an up‑to‑date list of maintained schools
• Manage termly bulk payment requests for Pupil Premium Plus
• Maintain accurate and up‑to‑date records of all payment requests for Pupil Premium Plus
• Respond to school payment queries, either directly or via First Point, Education Early Years Finance or Social Care colleagues
• Liaise with finance teams to raise invoices where required to reclaim Pupil Premium Plus funding

Benefits

• Competitive salary
• Defined benefit pension scheme, based on your career average earnings, with the option for extra voluntary contributions
• Generous annual leave entitlement with the potential to purchase additional leave
• National award-winning employee health and wellbeing programme
• Employee benefits scheme giving employees access to a wide range of discounts to local and national goods and services
• Flexible working options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed