V101- Legal Executive Administrative Coordinator
About The Position
We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.
Requirements
- This is a full-time, dedicated Executive Assistant role
- Time zone alignment required with EST business hours
- English proficiency required
- Expected call volume is approximately 10 calls per day
- Role includes both professional and personal administrative support
- Minimum of 1 year of experience as an executive assistant, or in administrative support roles.
- Strong calendar management and scheduling expertise
- Advanced email triage and professional written communication
- Detail-oriented with exceptional organizational skills
- Proactive mindset with the ability to anticipate needs
- Adaptable and comfortable managing shifting priorities
- Strong problem-solving and decision-making skills
- Ability to act as a gatekeeper with sound judgment and discretion
- Comfortable handling both business and personal tasks
Nice To Haves
- Prior experience supporting an executive or business owner is strongly preferred
Responsibilities
- Provide light marketing and business development support, including follow-ups and coordination
- Coordinate gifts, mailings, and outreach initiatives
- Schedule and manage personal services such as dry cleaning and grocery pickups
- Handle some inbound and outbound calls using RingCentral
- Triage incoming emails, organize inboxes, and respond on behalf of the executive when appropriate
- Coordinate business and personal travel including flights, lodging, and transportation
- Manage complex calendars, scheduling meetings, personal appointments, and services
- Serve as the primary gatekeeper by prioritizing requests and protecting executive time
- Track and manage referral partner activity using Lawmatics
- Organize logistics for events and sponsored activities
Benefits
- Great Place to Work Certification every year since 2022
- remote job opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
