V101- Virtual Executive Administrative Coordinator
About The Position
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.
Requirements
- Minimum of 1 year of experience as an executive assistant, or in administrative support roles.
- Strong calendar management and scheduling expertise
- Advanced email triage and professional written communication
- Detail-oriented with exceptional organizational skills
- Proactive mindset with the ability to anticipate needs
- Adaptable and comfortable managing shifting priorities
- Strong problem-solving and decision-making skills
- Ability to act as a gatekeeper with sound judgment and discretion
- Comfortable handling both business and personal tasks
- This is a full-time, dedicated Executive Assistant role
- Time zone alignment required with EST business hours
- English proficiency required
- Expected call volume is approximately 10 calls per day
- Role includes both professional and personal administrative support
- Prior experience supporting an executive or business owner is strongly preferred
Responsibilities
- Serve as the primary gatekeeper by prioritizing requests and protecting executive time
- Manage complex calendars, scheduling meetings, personal appointments, and services
- Handle some inbound and outbound calls using RingCentral
- Schedule and manage personal services such as dry cleaning and grocery pickups
- Coordinate gifts, mailings, and outreach initiatives
- Provide light marketing and business development support, including follow-ups and coordination
- Organize logistics for events and sponsored activities
- Track and manage referral partner activity using Lawmatics
- Coordinate business and personal travel including flights, lodging, and transportation
- Triage incoming emails, organize inboxes, and respond on behalf of the executive when appropriate
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
