About The Position
Job Duck is seeking a highly organized and detail-oriented Executive Assistant to support a fast-paced legal team. In this role, you will play a key part in keeping daily operations running smoothly by managing calendars, coordinating schedules, and supporting important legal processes. You will collaborate closely with attorneys and internal teams to ensure deadlines, court dates, and administrative priorities are handled efficiently and accurately. This position is ideal for someone who thrives in a structured environment, demonstrates a strong sense of urgency, and enjoys supporting professionals through proactive organization and communication. If you are dependable, attentive to detail, and comfortable managing multiple priorities, this opportunity offers a rewarding way to contribute to a dynamic legal environment.
Requirements
- At least three years of experience managing calendars and scheduling
- Previous experience supporting legal teams, attorneys, or administrative departments is preferred
- Some level of education beyond high school is preferred
- Ability to manage priorities, deadlines, and sensitive information with professionalism
- Strong written and verbal communication skills
- High level of organization and attention to detail
- Strong organizational skills
- Advanced calendar management abilities
- Attention to detail
- Ability to prioritize tasks effectively
- Strong sense of urgency and accountability
- Professional communication skills
- Reliability and integrity
- Time management skills
- Ability to work independently in a remote environment
- Problem solving skills
- Working Hours: 9:00 AM to 5:00 PM or 10:00 AM to 7:00 PM
- Industry: Legal services including litigation, class action, corporate law, real estate, trademark, and hospitality.
- Microsoft Office Suite
- Outlook
- Dropbox
- Adobe
- Familiarity with court systems and legal scheduling tools
- English, Spanish
Responsibilities
- Manage and maintain attorney calendars and schedules
- Assist in the preparation of transcript summaries and documentation
- Review information and create charts or organized summaries when needed
- Coordinate and schedule court dates, meetings, and deadlines
- Monitor schedules to ensure deadlines and commitments are met
- Organize files and maintain records using cloud-based systems
- Communicate with team members regarding scheduling updates or conflicts
- Support additional administrative or legal tasks as responsibilities expand
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
