Coordinator-Administrative Executive

IU Health • Indianapolis, IN

4d

About The Position

Our leaders shape strategic initiatives, develop passionate teams, and work to
improve health outcomes. They advance our mission and exemplify excellence,
compassion, teamwork and purpose in all that they do. Indiana University Health
is seeking individuals who embody these values to join our Corporate Affairs
Administration team in the role of Coordinator-Administrative Executive.

The Coordinator-Administrative Executive provides comprehensive administrative
and technical support to executive leadership (EVP, SVP, and President).
Responsibilities include managing schedules and calendars; coordinating meetings
and events; preparing detailed travel arrangements; managing and processing
invoices and expense approvals; and handling inquiries and other requests as
directed. This role operates with minimal guidance and direction, anticipating
and proactively addressing administrative and technical issues and challenges as
they arise. Exercising strong independent judgment, the Executive Administrative
Coordinator anticipates potential issues and challenges and recognizes the
specific needs of their leader(s).

Indiana University Health is unlike any other healthcare system and we're
looking for team members who share the things that matter most to us. IU Health
leaders play a crucial role in advancing the mission of our organization and
inspiring teams to make a meaningful difference in the lives of patients. As one
of Indiana’s largest employers and the most comprehensive medical system in the
state, our vision is to lead the transformation of healthcare through quality,
innovation and education, and make Indiana one of the nation’s healthiest
states.

Indiana University Health is Indiana’s most comprehensive health system, with 15
hospitals and nearly 40,000 team members serving Hoosiers across the state.
We’re looking for team members who are inspired by challenging and meaningful
work for the good of every patient. People who are compassionate and serve with
a purpose. People who aspire to excellence every day.

Requirements

• Bachelor's degree or equivalent years of experience required.
• Requires 5-7+ years of relevant experience.
• Requires experience with document preparation / materials management for top level executives.
• Requires strong proficiency in MS office (Word, PowerPoint, Excel).
• Requires progressive experience in receiving, analyzing, and interpreting complex data and information.

Nice To Haves

• Experience with matrix organization and complex work environment preferred.

Responsibilities

• managing schedules and calendars
• coordinating meetings and events
• preparing detailed travel arrangements
• managing and processing invoices and expense approvals
• handling inquiries and other requests as directed
• anticipating and proactively addressing administrative and technical issues and challenges as they arise

Benefits

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level