Administrative Coordinator for Executive Programs

ROCKHURST UNIVERSITY • Kansas City, MO

2d • Hybrid

About The Position

Rockhurst University’s Helzberg School of Management, an AACSB-accredited business school, seeks an Administrative Coordinator for Executive Programs to support the delivery of its Executive MBA (EMBA) and other executive-level graduate programs. This role helps ensure a seamless experience for students, faculty, and program partners by coordinating program operations, managing cohort logistics, and ensuring the smooth delivery of executive-level graduate programs. The position works closely with program directors and the College of Business and Technology operations team to support the Executive MBA, Executive Education, and the DO/MBA dual-degree program. This is an excellent opportunity for a highly organized professional who enjoys coordinating complex programs, supporting graduate students and working professionals, and contributing to a mission-driven Jesuit university committed to leadership and service. The successful candidate will be proactive, detail-oriented, and comfortable managing multiple program logistics independently. The position operates in a hybrid environment with regular on-campus program support (up to two Saturdays per month during EMBA program delivery) and other occasional evening or weekend responsibilities tied to executive program delivery.

Requirements

• Bachelor’s degree
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office and collaboration tools
• Experience coordinating programs, projects, or events

Responsibilities

• Coordinate operational and administrative activities for the Executive MBA and other executive programs
• Manage class-day logistics including classrooms, technology, materials, and catering
• Serve as an administrative contact for EMBA and DO/MBA students
• Coordinate program communications, schedules, and calendars
• Support program events such as orientations, recruitment activities, and cohort experiences
• Manage billing processes, purchasing, and vendor coordination
• Maintain program records, update website content, and support program communications

What This Job Offers

• Job Type: Full-time
• Number of Employees: 101-250 employees