Virtual Assistant (Work from Home)

Burjline Builders • Los Angeles, CA

3d • Remote

About The Position

Universal Logistics Holdings, Inc. is a leading provider of customized transportation and logistics solutions throughout the United States, Canada, and Mexico. We deliver reliable supply chain services that include transportation, intermodal operations, contract logistics, and global trade management. By combining industry expertise with advanced technology and an extensive logistics network, we help our customers improve efficiency, reduce costs, and keep their businesses moving.
We are currently seeking a Virtual Assistant to join our Administrative Support team. This is a full-time, work-from-home position offering an excellent opportunity to support company leadership and various departments through administrative, organizational, and communication tasks. The successful candidate will help ensure daily business operations run efficiently by managing schedules, coordinating meetings, maintaining records, and providing professional administrative support in a remote environment.

Requirements

• High school diploma or equivalent required.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High level of attention to detail and accuracy.
• Proficiency with Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, Teams, and OneDrive.
• Comfortable learning new software and business applications.
• Ability to maintain strict confidentiality and professionalism.
• Strong problem-solving and decision-making skills.
• Reliable high-speed internet connection and a dedicated home office.
• Ability to work independently while collaborating effectively with remote teams.

Nice To Haves

• Associate's or Bachelor's degree in Business Administration, Office Administration, Communications, or a related field is preferred.
• Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, Office Coordinator, Customer Support Representative, or similar administrative role is preferred.
• Experience using Google Workspace, Adobe Acrobat, and cloud-based collaboration tools is an advantage.
• Experience supporting executives or senior management.
• Experience using project management software such as Asana, Monday.com, Trello, ClickUp, or Microsoft Planner.
• Knowledge of document management systems and electronic recordkeeping.
• Experience coordinating remote teams and virtual meetings.
• Experience working in transportation, logistics, or supply chain environments is considered an asset.

Responsibilities

• Provide daily administrative support to managers and department teams.
• Manage calendars, schedule meetings, appointments, and conference calls.
• Coordinate virtual meetings using Microsoft Teams, Zoom, and other collaboration platforms.
• Respond to emails, messages, and general inquiries in a professional and timely manner.
• Prepare reports, presentations, spreadsheets, and business documents.
• Maintain accurate electronic records, files, and company documentation.
• Perform data entry while ensuring accuracy and confidentiality.
• Coordinate travel arrangements, hotel reservations, and business itineraries when required.
• Assist with preparing meeting agendas, taking meeting notes, and distributing minutes.
• Monitor office supplies, software subscriptions, and administrative requests.
• Process expense reports, invoices, and purchase requests as assigned.
• Communicate with employees, vendors, customers, and external partners professionally.
• Support onboarding activities by preparing documents and coordinating new employee schedules.
• Assist with project coordination and follow up on assigned tasks.
• Maintain confidential company and employee information.
• Perform internet research and compile information for management as requested.
• Organize digital filing systems and maintain document version control.
• Identify opportunities to improve administrative processes and workflow efficiency.
• Complete additional administrative duties and special projects as assigned.

Benefits

• Competitive salary.
• Performance-based annual bonus.
• Comprehensive medical, dental, and vision insurance.
• 401(k) retirement savings plan with company matching.
• Paid vacation, personal days, sick leave, and company holidays.
• Company-paid life and disability insurance.
• Employee Assistance Program (EAP).
• Paid onboarding and job-specific training.
• Professional development and continuing education opportunities.
• Tuition reimbursement for eligible employees.
• Career advancement opportunities across the organization.
• Employee referral bonus program.
• Company-provided laptop, monitor, headset, and other required equipment.
• Monthly internet reimbursement for eligible remote employees.
• Employee wellness initiatives and recognition programs.
• Employee discount program.
• Flexible work-from-home environment.
• Supportive leadership and opportunities for internal promotion.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED