Administrative Assistant (WORK FROM HOME)

Burjline Builders•Davenport, IA

3d•$40,000 - $58,000•Remote

About The Position

Are you a detail-oriented and highly organized individual looking for an exciting remote opportunity? We’re on the hunt for an Administrative Assistant to become a crucial part of our team! In this dynamic role, you'll provide vital administrative support that keeps our daily operations running seamlessly. From managing scheduling and documentation to overseeing data management and communications—all from the comfort of your home office—it’s a chance to showcase your exceptional organizational skills. If you thrive in a virtual environment and pride yourself on maintaining professionalism in all interactions, we want to hear from you! Join us in making a meaningful impact while enjoying the flexibility of remote work.

Requirements

High school diploma required
2+ years administrative, office support, or coordination experience
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace
Excellent written and verbal communication; professional phone etiquette
Exceptional multitasking, prioritization, and time management abilities
High accuracy in data entry, proofreading, and document preparation
Self-motivated with ability to work effectively with minimal supervision
Private, secure Wi-Fi network (no public/shared connections during work hours)
Secure handling of confidential documents and sensitive information
Compliance with data protection policies (GDPR, HIPAA, or industry-specific)
Consistent availability during core business hours
Responsive to messages and emails within established timeframes
Ability to participate in video meetings with camera on when required
Reliable backup plan for power/internet outages

Nice To Haves

Associate's or Bachelor's degree preferred
Previous remote administrative experience
Experience with calendar management across multiple executives
Familiarity with project management tools (Asana, Monday.com, Smartsheet)
Knowledge of CRM or database systems (Salesforce, HubSpot)
Experience with expense management software (Expensify, Concur)
Notary public certification (if applicable to role)
Bookkeeping or basic accounting knowledge
Bilingual capabilities

Responsibilities

Manage complex calendars for multiple team members or departments
Schedule internal and external meetings, appointments, and video conferences
Coordinate across time zones and handle rescheduling as needed
Send meeting invitations, reminders, and follow-up communications
Book conference rooms (virtual) and manage meeting logistics
Monitor and manage email inboxes, prioritizing and responding to inquiries
Draft, proofread, and edit professional emails, memos, and letters
Answer and direct phone calls (via VoIP/softphone system)
Serve as primary point of contact for internal and external stakeholders
Maintain professional tone in all written and verbal communications
Create, format, and edit documents, spreadsheets, and presentations
Maintain organized digital filing systems and shared drives
Perform data entry with high accuracy and attention to detail
Generate reports and compile information from various sources
Manage document version control and ensure file accessibility
Prepare and distribute agendas, meeting materials, and pre-reads
Take detailed meeting minutes and distribute action items
Track follow-up tasks and deadlines from meetings
Coordinate virtual meeting technology setup (Zoom, Teams, etc.)
Book domestic and international travel (flights, hotels, ground transportation)
Prepare travel itineraries and expense reports
Process invoices and reconcile expense submissions
Maintain records for budget tracking and reporting
Assist with onboarding new remote employees (scheduling, documentation)
Coordinate virtual events, webinars, and team meetings
Order and manage remote office supplies and equipment
Support special projects and administrative initiatives as assigned
Liaise with vendors, suppliers, and service providers

Benefits

Medical, dental, and vision insurance (full-time)
401(k) with company match
Home Office Stipend: $600–$1,000 for ergonomic furniture and equipment
Technology Allowance: Company-provided laptop and peripherals OR monthly tech stipend
Internet Reimbursement: $60/month toward internet costs
Budget for courses, certifications, and training
Flexible Hours: Core hours with flexibility for early/late start times
PTO, sick leave, and paid holidays
Employee Assistance Program (EAP) and wellness resources
Virtual team events, coffee chats, and online social activities
Clear advancement path: Senior Administrative Assistant → Executive Assistant → Office Manager
Cross-training opportunities in operations, HR, or project coordination
Mentorship program and professional development support