Video Production and Planning Coordinator

The New York Times • New York, NY

3d • $113,945 - $115,000 • Hybrid

About The Position

The New York Times is seeking a Video Production and Planning Coordinator to support the expansion of its Shows department. This role will involve piloting and scaling new workflows, ensuring complex productions are organized, on schedule, and clearly communicated. The ideal candidate is familiar with video or audio production, has a strong interest in various topics, possesses a sharp eye for detail, can multitask and prioritize effectively, and is digitally savvy and motivated by problem-solving. Confidentiality, collegiality, collaboration, diplomacy, and assertiveness are essential. The coordinator will work closely with colleagues across the newsroom, video operations team, studio management, programming teams, producers, and department leadership.

Requirements

• Minimum 2 years of experience coordinating or planning in a newsroom or comparable editorial environment.
• Familiarity with Google Workspace, Airtable, Miro and other project management tools.
• Proven organizational or project management skills, including experience tracking multiple projects and deadlines simultaneously.
• Basic data analysis skills and comfort working in spreadsheets to track assignments, schedules and performance.
• Experience working with or around audio or video production (e.g., podcasts, studio shoots, field shoots, editing workflows).
• Manage multiple projects at once.

Nice To Haves

• Excellent interpersonal, oral and written communication skills, including the ability to communicate clearly with editors, producers, engineers and other partners.
• An eagerness to work on a team that values trust, transparency, collaboration and empathy as key workplace principles.
• A passion for learning about new tools, video and audio journalism formats, and evolving audience habits.
• High-energy working style and optimistic attitude, with a keen sense of urgency and follow-through.
• Strong judgment about when to escalate issues, ask questions or propose alternative approaches to keep work moving.
• Willingness and flexibility to work evenings or weekends when breaking news, live events or show schedules require it.

Responsibilities

• Coordinate and track many moving parts of the department's projects from pre-production through post-production, in collaboration with the video operations team and studio management.
• Partner early in product development to coordinate rollouts across show teams, working closely with the Strategy and Operations Deputy to develop communications plans, engage the right stakeholders at the right time, and support the implementation of new workflows.
• Draft call sheets and other production documentation for field and studio shoots.
• Communicate project status with stakeholders and leadership to ensure productions are on track for reviews, standards and legal checks, and publishing deadlines.
• Coordinate production handoffs between staff working on projects in different time zones or on varying shifts, ensuring continuity of information and materials.
• Work with studio management to coordinate scheduling and production needs for podcast-video shoots and other video productions.
• Coordinate many parts of Shows collaborations and related programming work, including but not limited to: Building and maintaining the Airtable each morning, Sending the end-of-week assignment note to producers that summarizes upcoming priorities, deadlines and owners, Working with the Watch tab team and show producers to ensure podcast videos and related clips are correctly entered, tracked and updated in Scoop and other newsroom systems, Helping organize launches.
• Identify opportunities to improve workflow, project tracking and automated reminders for production updates, including how we use Airtable, Scoop, Google Sheets and other tools.
• Manage workflow and process documentation.
• Provide support on shoots when needed, including welcoming freelancers, escorting them to studios, coordinating with studio staff, and helping to ensure production runs smoothly.
• Help with talent coordination (add guests to envoy, bringing them up to the studio), maintain the greenroom.
• Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.

Benefits

• medical
• dental
• vision benefits
• Flexible Spending Accounts (F.S.A.s)
• company-matching 401(k) plan
• employee stock purchase plan
• paid vacation
• paid sick days
• paid parental leave
• tuition reimbursement
• professional development programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed