Vice President, Private Markets Fund Operations

Advisors Asset Management•Princeton, NJ

7d•$130,000 - $200,000

About The Position

Advisors Asset Management, Inc. (AAM), a GreenOak Company, is seeking an experienced fund operations professional to support end-to-end operations of private markets interval funds and other private markets evergreen funds. The role serves as a central coordination point across product management, portfolio management, fund accounting, tax, legal, compliance, custodians, administrators, and distribution partners. It helps ensure efficient fund operations, compliance with applicable regulations, and a high-quality experience for investors and platform partners. The position involves coordinating investment operations and capital activity; supporting quarterly interval fund repurchase offers and liquidity management; overseeing valuations; assisting with financial reporting, regulatory filings, expense management, and Subchapter M compliance; supporting Board and committee governance; managing service-provider deliverables; maintaining operational controls and documentation; and coordinating custodial-platform onboarding and support. The successful candidate will work with internal teams and external partners, vendors, legal, and compliance, and may present information and recommendations to senior management. The role is based in Princeton, New Jersey. The stated compensation range is $130,000–$200,000, with starting salary determined by experience and qualifications. GreenOak is described as a global investment platform serving institutional and high-net-worth investors through public- and private-market strategies, and as wholly owned by Sun Life Financial. AAM states its commitment to an inclusive workplace and equal employment opportunity.

Requirements

Bachelor’s degree in Accounting, Finance, Economics, or a related field.
At least 6 years of experience in investment operations, fund administration, fund accounting, or registered fund management.
FINRA Series 7 and Series 66 licenses.
Direct experience with interval funds, tender offer funds, BDCs, private credit funds, private equity funds, infrastructure funds, or other private-market vehicles.
Strong understanding of the Investment Company Act of 1940.
Strong understanding of private markets fund structures and underlying investment vehicles.
Strong understanding of custodial platforms, third-party fund administrators, and transfer agency operations.
Strong understanding of fund financials and governance.
Experience working with, or reviewing the output of, third-party fund administrators.
Strong project-management and stakeholder-management skills.
Highly organized, with the ability to manage multiple deadlines, reporting cycles, checklists, and issue logs simultaneously.
Strong execution skills and the ability to follow established procedures while exercising sound judgment regarding escalation and issue management.
Proficiency in Microsoft Excel and other data/reporting tools.

Nice To Haves

Proactive and adaptable approach, with comfort working in a growing platform where processes continue to evolve.
Curiosity and motivation to understand underlying drivers, challenge assumptions, and expand subject-matter expertise.

Responsibilities

Coordinate subscriptions into underlying private investment vehicles and review ongoing capital activity, including capital calls, distributions, and PCAPs, in partnership with fund accounting.
Support the planning and execution of quarterly interval fund repurchase offers.
Partner with portfolio management and other functions to maintain appropriate liquidity for expenses, repurchases, capital calls, and distributions.
Oversee the valuation process by reviewing and reconciling valuation outputs to accounting records, investigating and resolving discrepancies, and maintaining supporting documentation.
Prepare and present materials for valuation committee meetings, ensuring compliance with fund valuation policies, accounting standards, and applicable regulatory requirements.
Assist with financial reporting, regulatory filings, expense management, and Subchapter M compliance for registered private markets funds.
Review reporting disclosures of fund operations.
Create Board and committee reporting, meeting materials, and governance calendars, and support execution of Board-directed action items.
Monitor service-provider service levels, review deliverables, and coordinate issue resolution across providers.
Support due diligence and onboarding of new service providers as the platform grows.
Maintain operational controls, procedures, and documentation supporting fund activities.
Identify operational risks and implement remediation plans where necessary.
Support internal and external audits, regulatory examinations, and compliance reviews.
Coordinate platform due-diligence requests and operational reviews.
Liaise with clearing and custody providers, distribution partners, and technology platforms to support investor transactions, reporting, inquiries, issue resolution, and general support.