Vice President, Private Markets Fund Operations

Advisors Asset Management•Princeton, NJ

About The Position

Advisors Asset Management, Inc. (AAM), a GreenOak Company, is seeking an experienced fund operations professional to support end-to-end operations of private markets interval funds and other private markets evergreen funds. The position serves as a central coordination point across product management, portfolio management, fund accounting, tax, legal, compliance, custodians, administrators, and distribution partners. It helps ensure that funds operate efficiently, comply with applicable regulations, and provide a high-quality experience for investors and platform partners. The role requires strong attention to detail and communication, the ability to manage multiple workstreams in a fast-paced, highly regulated environment, and a comprehensive understanding of interval funds, private assets, alternative investment structures, and related operational and regulatory considerations. The individual collaborates with internal teams and external business partners, vendors, legal, and compliance, and presents information and recommendations to senior management. The role is based in Princeton, New Jersey. The compensation range is $130,000–$200,000, with starting salary determined by experience and qualifications. GreenOak is a global investment platform serving institutional and high-net-worth investors in public and private markets across credit and real assets. It brings together the investment capabilities represented by BGO, Crescent Capital, InfraRed Capital Partners, SLC Fixed Income, and AAM under one global brand and is wholly owned by Sun Life Financial. AAM has roots dating to 1979 and provides portfolio solutions tailored to financial professionals. The company states that it is committed to an inclusive environment and equal employment opportunity.

Requirements

Bachelor’s degree in Accounting, Finance, Economics, or a related field.
At least 6 years of experience in investment operations, fund administration, fund accounting, or registered fund management.
FINRA Series 7 and Series 66 licenses.
Direct experience with interval funds, tender offer funds, BDCs, private credit funds, private equity funds, infrastructure funds, or other private market vehicles.
Strong understanding of the Investment Company Act of 1940.
Strong understanding of private markets fund structures and underlying investment vehicles.
Strong understanding of custodial platforms, third-party fund administrators, and transfer agency operations.
Strong understanding of fund financials and governance.
Experience working with third-party fund administrators or reviewing their output.
Strong project management and stakeholder management skills.
Highly organized, with the ability to manage multiple deadlines, reporting cycles, checklists, and issue logs simultaneously.
Strong execution skills and the ability to follow established procedures while exercising sound judgment about escalation and issue management.
Proactive and adaptable, and comfortable working in a growing platform environment where processes continue to evolve.
Curiosity and motivation to understand underlying drivers, challenge assumptions, and expand subject-matter expertise.
Proficiency in Microsoft Excel and other data and reporting tools.
Strong communication skills and the ability to collaborate with internal teams, external business partners, vendors, legal, and compliance.
Ability to present information and recommendations to senior management.

Responsibilities

Coordinate subscriptions into underlying private investment vehicles and review ongoing capital activity, such as capital calls, distributions, and PCAPs, in partnership with fund accounting.
Support planning and execution of quarterly interval fund repurchase offers.
Partner with portfolio management and other functions to maintain appropriate liquidity for expenses, repurchases, capital calls, and distributions.
Oversee the valuation process by reviewing and reconciling valuation outputs to accounting records, investigating and resolving discrepancies, and maintaining supporting documentation.
Prepare and present materials for valuation committee meetings, ensuring compliance with fund valuation policies, accounting standards, and applicable regulatory requirements.
Assist with financial reporting, regulatory filings, expense management, and Subchapter M compliance for registered private markets funds; review disclosures concerning fund operations.
Create Board and committee reporting, meeting materials, and governance calendars, and support execution of Board-directed action items.
Monitor service-provider service levels, review deliverables, and coordinate issue resolution across providers.
Support due diligence and onboarding of new service providers as the platform grows.
Maintain operational controls, procedures, and documentation supporting fund activities.
Identify operational risks and implement remediation plans where necessary.
Support internal and external audits, regulatory examinations, and compliance reviews.
Coordinate platform due diligence requests and operational reviews.
Liaise with clearing and custody providers, distribution partners, and technology platforms to support investor transactions, reporting, inquiries, issue resolution, and general support.