Vice President, ECM Operations

Madison International Realty•New York, NY

1d•$200,000 - $260,000•Onsite

About The Position

Madison International Realty is a leading global real estate investment firm specializing in the acquisition of partial ownership interests in high-quality real estate properties and portfolios. Founded in 2002, Madison has assets under management of more than $5.7 billion and is actively deploying capital on behalf of multiple private equity vehicles. The firm maintains offices in New York, London, Frankfurt, Luxembourg, Singapore, and Seoul, reflecting its global investment footprint and investor base.

Requirements

Bachelor's degree in Business, Finance, Marketing, Communications, Real Estate, or a related field.
8-10 years of experience in private equity, real estate, financial services, investor relations, marketing, project management, or a related professional environment.
Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills with exceptional attention to detail.
Professional presence and the ability to interact confidently with senior executives, investors, and external partners.
Strong analytical and problem-solving skills.
Experience working with CRM platforms (Salesforce preferred) and Microsoft Office Suite, particularly Excel, PowerPoint, and Outlook.
Ability to work independently while collaborating effectively across global teams.
A proactive, service-oriented mindset with a willingness to take initiative and continuously improve processes.
High degree of professionalism, discretion, and integrity when handling confidential information.

Responsibilities

Coordinate investor onboarding and ongoing servicing activities.
Manage investor inquiries and ad hoc requests, ensuring timely and professional responses.
Administer the investor portal and CRM system, maintaining accurate investor records and data integrity.
Support fund administration activities and investor verification processes.
Coordinate fundraising virtual data room (VDR) administration.
Identify opportunities to improve operational processes and investor experience.
Maintain and manage the fundraising prospect database and pipeline.
Prepare fundraising dashboards, reports, and CRM analytics.
Coordinate due diligence requests and fundraising materials.
Manage coverage assignments and fundraising workflows.
Serve as a liaison with placement agents, consultants, and distribution partners.
Coordinate the planning and execution of the Annual Investor Meeting, including project management, logistics, registration, vendor coordination, agenda development, and post-event follow-up.
Support quarterly investor webinars and virtual events, including speaker coordination, platform administration, invitations, technical rehearsals, and attendee reporting.
Assist with LPAC meetings, investor conferences, and other client-facing events.
Coordinate marketing collateral and investor communications.
Assist with website updates, LinkedIn content, newsletters, and thought leadership initiatives.
Coordinate conference announcements, podcasts, and media-related activities.
Support external public relations initiatives and collaborate with marketing vendors.
Coordinate relationships with third-party service providers supporting investor relations, fundraising, marketing, and technology initiatives.
Manage vendor communications, project timelines, and service deliverables.
Assist in evaluating and implementing new vendors and technology solutions.
Support operational improvement initiatives and workflow enhancements.
Coordinate cross-functional projects across the ECM team and other departments.
Assist with CRM enhancements, reporting, and data governance initiatives.
Support technology implementations and automation projects.
Perform additional special projects and administrative support for ECM leadership as needed.