Vice Chair - Education Administration (AZ)

Mayo Clinic•Phoenix, AZ

14d•Onsite

About The Position

The Vice Chair of Education Administration is responsible and accountable for administrative partnership with the dean of Education for the respective site, oversight and execution of the College of Medicine and Science Operating Plan along with assigned work unit plans, and participation in Enterprise-wide education administrative activities. The role involves sharing best practices, initiating quality management systems, and ensuring staffing aligns with workload metrics. The Vice Chair is expected to provide strong leadership, guidance, and direction to achieve operational and service excellence and effective, compliant management of all Education administration activities at Mayo Clinic. This includes participating in system-wide strategic planning for Education and performing system-wide administrative functions to support the institutional mission and Education vision. The Vice Chair will collaborate with physicians, scientists, and administration leaders across Mayo Clinic to translate the institution's mission and Education vision into daily operations. Responsibilities include administrative oversight of assigned support units within the College of Medicine, strategic planning, financial management, and performance management of assigned units and sites. The role also involves administrative oversight of the Education Strategic Project Portfolio and/or Education Administration Integration initiatives, and providing support as an Administrator/Committee Secretary. Furthermore, the Vice Chair is responsible for the administrative oversight of College of Medicine regulation and accreditation requirements, particularly related to Higher Learning Commission accreditation, and assumes administrative responsibility for special projects. This includes analyzing complex organizational relationships, developing recommendations for change, and communicating these to appropriate groups. Collaboration with the enterprise education leadership team on strategic planning and management of financial and capital resources is key, as is providing an institutional perspective to departmental and program decisions to integrate with Clinical Practice, Research, and Human Resources. Establishing and nurturing external relationships with agencies and organizations to enhance the education environment and visibility of Mayo's Education programs is also a critical function, along with active involvement in external academic medicine professional organizations.

Requirements

Administrative partner to the dean of Education for the respective site.
Oversight and execution of the College of Medicine and Science Operating Plan along with assigned work unit plans working in conjunction with the shield Chair.
Participation in Enterprise-wide education administrative activities including the sharing of best practices, initiation of quality management systems and staffing to workload metrics.
Provide strong leadership, guidance and direction resulting in operational and service excellence and effective, compliant management of all Education administration activities at Mayo Clinic.
Participate in system-wide strategic planning for Education and perform system-wide administrative functions in support of the institutional mission and Education vision.
Collaborate with physicians, scientists, and administration leaders throughout the Mayo Clinic enterprise to help transform Mayo Clinic's mission and Mayo Clinic's Education vision into daily operations.
Responsible for administrative oversight of assigned support units within the College of Medicine.
Accountable for oversight of strategic planning, financial management and performance management of the assigned units and site.
In collaboration with other senior administrative roles, responsible for the administrative oversight of the Education Strategic Project Portfolio and/or Education Administration Integration initiatives.
Provides support via role as Administrator/Committee Secretary for assigned areas of responsibility.
Responsible for the administrative oversight of College of Medicine regulation and accreditation requirements as related to Higher Learning Commission accreditation.
Assumes administrative responsibility for special projects as assigned by the shield Administrative Chair, utilizing expertise in organizational relationships, fiscal management and institutional resource allocation, and strategic planning.
Includes analysis of complex or organizational relationships, development of recommendations for change and communication to appropriate groups.
Collaborates with the enterprise education leadership team on the overall strategic planning and management of the financial and capital resources of the College of Medicine and for the assigned units.
Provides an institutional perspective to departmental and program decisions to integrate with Clinical Practice, Research and Human Resources.
Establish relationships with external agencies and organizations to enhance knowledge of the education environment and visibility of Mayo's Education programs and to establish and nurture collaborations and partnerships that support Mayo goals.
Actively involved with external academic medicine professional organizations.
Partner with the Chair and the other Vice Chair roles to develop and execute the shield’s strategic plan, aligning operational and financial priorities with college goals.
Provide data-driven insights and recommendations to support long-term planning, growth initiatives, and performance improvement.
Serve as a member of the shield’s executive leadership team and key committees.
Oversee assigned college budgeting, forecasting, and financial performance, including operating and capital budgets.
Monitor revenue, expenses, and productivity metrics; identify risks and opportunities for financial optimization.
Collaborate with finance partners to ensure accurate reporting, compliance, and stewardship of resources.
For specific site and enterprise areas assigned, lead day-to-day administrative operations, ensuring efficient, scalable, and compliant processes.
Where appropriate, oversee space planning, facilities coordination, and resource allocation.
Ensure effective administrative support for clinical, research, and educational missions.
For assigned areas of responsibilities (to include both site and enterprise areas of operation) provide leadership and oversight for HR functions, including staffing models, workforce planning, performance management, and employee engagement.
Partner with HR to support recruitment, retention, succession planning, and leadership development.
Foster a culture of accountability, inclusion, and continuous improvement.
Ensure compliance with institutional policies, regulatory requirements, and accreditation standards.
Identify operational risks and implement mitigation strategies.
Support governance processes, policies, and internal controls.
Serve as the primary administrative liaison between assigned site and enterprise roles and college leadership, shared student and business services, academic services and external partners.
Represent the college on enterprise committees, task forces, and initiatives as assigned.
Promote strong collaboration across divisions and disciplines.

Responsibilities

Administrative partner to the dean of Education for the respective site.
Oversight and execution of the College of Medicine and Science Operating Plan along with assigned work unit plans working in conjunction with the shield Chair.
Participation in Enterprise-wide education administrative activities including the sharing of best practices, initiation of quality management systems and staffing to workload metrics.
Provide strong leadership, guidance and direction resulting in operational and service excellence and effective, compliant management of all Education administration activities at Mayo Clinic.
Participate in system-wide strategic planning for Education and perform system-wide administrative functions in support of the institutional mission and Education vision.
Collaborate with physicians, scientists, and administration leaders throughout the Mayo Clinic enterprise to help transform Mayo Clinic's mission and Mayo Clinic's Education vision into daily operations.
Responsible for administrative oversight of assigned support units within the College of Medicine.
Accountable for oversight of strategic planning, financial management and performance management of the assigned units and site.
In collaboration with other senior administrative roles, responsible for the administrative oversight of the Education Strategic Project Portfolio and/or Education Administration Integration initiatives.
Provides support via role as Administrator/Committee Secretary for assigned areas of responsibility.
Responsible for the administrative oversight of College of Medicine regulation and accreditation requirements as related to Higher Learning Commission accreditation.
Assumes administrative responsibility for special projects as assigned by the shield Administrative Chair, utilizing expertise in organizational relationships, fiscal management and institutional resource allocation, and strategic planning.
Includes analysis of complex or organizational relationships, development of recommendations for change and communication to appropriate groups.
Collaborates with the enterprise education leadership team on the overall strategic planning and management of the financial and capital resources of the College of Medicine and for the assigned units.
Provides an institutional perspective to departmental and program decisions to integrate with Clinical Practice, Research and Human Resources.
Establish relationships with external agencies and organizations to enhance knowledge of the education environment and visibility of Mayo's Education programs and to establish and nurture collaborations and partnerships that support Mayo goals.
Actively involved with external academic medicine professional organizations.
Partner with the Chair and the other Vice Chair roles to develop and execute the shield’s strategic plan, aligning operational and financial priorities with college goals.
Provide data-driven insights and recommendations to support long-term planning, growth initiatives, and performance improvement.
Serve as a member of the shield’s executive leadership team and key committees.
Oversee assigned college budgeting, forecasting, and financial performance, including operating and capital budgets.
Monitor revenue, expenses, and productivity metrics; identify risks and opportunities for financial optimization.
Collaborate with finance partners to ensure accurate reporting, compliance, and stewardship of resources.
For specific site and enterprise areas assigned, lead day-to-day administrative operations, ensuring efficient, scalable, and compliant processes.
Where appropriate, oversee space planning, facilities coordination, and resource allocation.
Ensure effective administrative support for clinical, research, and educational missions.
For assigned areas of responsibilities (to include both site and enterprise areas of operation) provide leadership and oversight for HR functions, including staffing models, workforce planning, performance management, and employee engagement.
Partner with HR to support recruitment, retention, succession planning, and leadership development.
Foster a culture of accountability, inclusion, and continuous improvement.
Ensure compliance with institutional policies, regulatory requirements, and accreditation standards.
Identify operational risks and implement mitigation strategies.
Support governance processes, policies, and internal controls.
Serve as the primary administrative liaison between assigned site and enterprise roles and college leadership, shared student and business services, academic services and external partners.
Represent the college on enterprise committees, task forces, and initiatives as assigned.
Promote strong collaboration across divisions and disciplines.